Agenda and draft minutes

River Hamble Harbour Management Committee
Friday, 7th December, 2018 10.00 am

Venue: Warsash Sailing Club, SO31 9FS

Contact: Email: members.services@hants.gov.uk 

Items
No. Item

56.

Apologies for absence

To receive any apologies for absence.

Minutes:

Apologies were received from Councillor Birkett, Trevor Pountain and Nicola Walsh.

57.

Declarations of interest

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Minutes:

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

 

Councillor Rod Cooper declared an interest as a mooring holder and as a non-executive Board Director at the RAF Yacht Club; Councillor Cartwright declared interests as a member of Warsash Sailing Club and the Royal Yachting Association; Rupert Boissier declared an interest as a mooring holder; Dermod O’Malley declared an interest as a member of the Royal Southern Yacht Club; Mr John Selby declared interests as a trustee of Warsash Sailing Club; a committee member of the Royal Yachting Association, of the River Hamble Combined Clubs and of the River Hamble Mooring Holders Association.

58.

Minutes of the previous meeting held on 8 June 2018 pdf icon PDF 74 KB

To confirm the minutes of the previous meeting held on 8 June 2018.

Minutes:

The minutes of the Committee meeting held on 8 June  2018 were confirmed as a correct record and signed by the Chairman.

59.

Deputations

To receive any deputations notified under Standing Order 12.

Minutes:

There were no deputations.

60.

Chairman's Announcements

To receive any announcements the Chairman may wish to make.

Minutes:

There were no announcements.

61.

Marine Director and Harbour Masters Report and Current Issues pdf icon PDF 133 KB

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

Additional documents:

Minutes:

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 6 in the Minute Book) regarding incidents and events in the Harbour.

 

Members’ attention was drawn to the incidents of anti-social behaviour detailed within the report and that the Harbour Authority continued to liaise closely with Hampshire Constabulary (HC) over particular occurrences. In response to Members’ questions, it was confirmed that body worn cameras were used by harbour patrol officers and that footage had been provided to HC as evidence.

 

RESOLVED:

 

That the River Hamble Harbour Management Committee notes the content of the report.

62.

Environmental Update pdf icon PDF 95 KB

To consider a report of the Director of Culture, Communities and Business Services summarising recent environmental management of the Harbour.

Minutes:

The Committee considered the report of the Director of Culture, Communities and Business Services (Item 7 in the Minute Book).

 

The Committee were informed that the scope of the project to decommission the outlet pipes that currently drain the M27 bridge runoff directly into the River Hamble had been agreed, Members heard that the developer has proposed to undertake the work and that the proposal was with the project sponsor for determination. Members were pleased to hear of this progress.

 

In response to Members’ questions it was confirmed that:

·         The oyster regeneration trial involved thirty thousand oysters being laid in different locations within the River. It was intended that the trial be closely monitored and the results would inform viability for any future work. It was anticipated that up to one million oysters could potentially be laid within the River within the next year.

·         The tidal flow of the River was not low or calm enough to be able to make use of sea bins. However, the Harbour Authority was acutely aware of the importance of environmental preservation and the impact of plastics and employed alternative resources to convey this message to River users.

 

RESOLVED:

 

That the River Hamble Harbour Management Committee notes the content of the report.

 

 

 

63.

Harbour Works Consent Application - Relocation of Existing Access Bridge and Installation of New Public Access Pontoon at Deacons Marina pdf icon PDF 97 KB

To consider a report of the Director of Culture, Communities and Business Services setting out an application for Harbour Works Consent.

Additional documents:

Minutes:

The Committee considered the report of the Director of Culture, Communities and Business Services setting out an application for Harbour Works Consent (Item 8 in the Minute Book).

 

RESOLVED:

 

That the River Hamble Harbour Management Committee recommends to the River Hamble Harbour Board to approve Harbour Works Consent for the proposal set out in Section 4 of the report and subject to the following conditions:

a.            The proposal is to be built in accordance with the details, plans and method set out in paragraph 4.1.

b.            Vibro-piling to be used as a standard. Percussive piling must only be used if needed to drive a pile to its design depth. If percussive piling is necessary then soft-start procedure must be used to ensure incremental increase in pile power over a set time period until full operational power is achieved.

c.            All equipment, temporary structures, waste and/or debris associated with the licensed activities must be removed upon completion of the licensed activities.

d.            Only coatings and treatments that are suitable for use in the marine environment to be used in accordance with best environmental practice. All reasonable precautions must be undertaken to ensure no pollutants enter the waterbody.

e.            Dean and Reddyhoff to take such reasonable steps as may be necessary to ensure free access to the additional attraction delivered by the pontoon and control parking on the slipway.

f.             The development must be completed within 3 years from the date of the approval granted by the Harbour Board.

64.

Review of Fees and Charges pdf icon PDF 77 KB

To consider a report of the Director of Culture, Communities and Business Services to review the fees and charges for the Harbour Authority.

Minutes:

The Committee considered the report of the Director of Culture, Communities

and Business Services (Item 9 in the Minute Book).

 

RESOLVED:

 

That the River Hamble Harbour Management Committee recommends to the

Harbour Board to approve the fees and charges set out in the report and that these be advertised on the River Hamble website.

65.

River Hamble 2018/19 Forecast Outturn and 2019/20 Forward Budget pdf icon PDF 142 KB

To consider a report of the Directors of Corporate Resources – Corporate Services and Culture, Communities and Business Services outlining the forecast outturn for 2018/19 and the forward budget for 2019/20.

Minutes:

The Committee considered the report of the Directors of Corporate Resources – Corporate Services and Culture, Communities and Business Services (Item 10 in the Minute Book).

 

Members were pleased that prudent financial management was in place, including planning ahead for any unforeseen circumstances. Discussion was held regarding the forward plan for asset replacement and the importance of maintaining the asset register to enable suitable financial planning for future capital outlay.

 

RESOLVED:

 

a.            That the report is supported by the River Hamble Harbour Management Committee and submitted to the River Hamble Harbour Board for approval.

b.            That cost pressures and the potential impact on the general reserve balance and future decisions on harbour dues are noted.

c.            That the River Hamble Harbour Management Committee recommends to the River Hamble Harbour Board that delegated authority to spend is granted to the Harbour Master for the maintenance and replacement of fixed assets up to the value of £5,000 from the Asset Replacement Reserve (ARR) to enable more timely action to be taken.

66.

Forward Plan for Future Meetings pdf icon PDF 69 KB

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

Minutes:

The Committee considered the report of the Director of Culture, Communities and Business Services with regard to the future business items for the Committee and Harbour Board agendas (Item 11 in the Minute Book).

 

RESOLVED:

 

That the River Hamble Harbour Management Committee notes the report.