Agenda and minutes

Hampshire Fire and Rescue Authority
Tuesday, 13th February, 2018 11.00 am

Venue: Solent Sky Museum, Albert Rd S, Southampton SO14 3FR

Contact: Email: members.services@hants.gov.uk 

Items
No. Item

61.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies were received from Councillor Roger Price

62.

Declarations of Interest

To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any other pecuniary or non-pecuniary interests in any such matter that Members may wish to disclose.

 

Minutes:

Members were mindful of their duty to disclose at the meeting any disclosable pecuniary interest they had in any matter on the agenda for the meeting, where that interest was not already entered in the Authority's register of interests, and their ability to disclose any other personal interests in any such matter that they might have wished to disclose.

63.

Minutes of Previous Meeting pdf icon PDF 81 KB

To confirm the minutes of the previous meeting

Minutes:

The minutes of the last meeting were reviewed and agreed

64.

Deputations

Pursuant to Standing Order 19, to receive any deputations to this meeting

 

65.

Chairman's Announcements

To receive any announcements the Chairman may wish to make.

Minutes:

The Chairman had several announcements, which can be found appended to these minutes. The Authority also received a letter from Michael Lane, the Police and Crime Commissioner, which can be found along with the Chairman’s announcements.

66.

Member developments and comments

To receive any updates from Members of the Authority

Minutes:

Members thanked those at Tadley and Redbridge Fire Stations for hosting their visits, and it was agreed that employers of retained Fire Fighters should be thanked for their support of the Fire Service. A marketing campaign was being looked at in-house and Members would be updated on developments.

67.

Budget and Precept Requirement 2018/19 DOTX 143 KB

To consider a report from the Treasurer regarding the budget and precept requirements for 2018/19.

Additional documents:

Minutes:

The Authority considered a report from the Treasurer regarding the budget and precept requirement for 2018/19.

An addendum was circulated, which updated some of the figures in the report and recommendations, and this was agreed by the Authority. The Treasurer went through the report and highlighted the favourable position of the Authority. The addendum was confirmed as follows:

Changes in the Budget

Paragraph 39 of the main report outlines the key changes to the forecast position as outlined in the latest Medium Term Financial Plan, which has been updated to reflect changes in Business Rate collection Fund figures as follows:

 

 

£000

2018/19 Deficit as per MTFP

2,456

Adjustments:

 

Removal of inflation / growth provisions no longer needed

-640

Increase in Inflation Provision

198

Remove estate maintenance – to be funded from reserves

-350

Budget pressures - NFSP

109

Efficiency plan changes

42

Other changes to base budget

-41

Increase in Council Tax Base

-342

Increase from 1.99% to 2.98% precept rise

-395

Collection Fund balances

-151

Increase in Business Rates

-215

Increase to s31 Grant

-465

Decrease in revenue contributions to capital

-206

2018/19 Proposed Budget Balance

0

 

 

Council Tax

There are no changes to the proposed council tax increase of 2.98% which would increase HFRA’s Band D council tax to £65.74 for 2018/19, an increase of £1.90 from the previous year.

 

Precept

The table overleaf shows the precept funding due from each precepting authority for the year 2018/19, following confirmation of the final council tax bases of East Hampshire District Council and Havant Borough Council.

 

Basingstoke and Deane Borough Council                       £4,212,948

East Hampshire District Council                                         £3,251,471

Eastleigh Borough Council                                                  £2,945,544

Fareham Borough Council                                                  £2,800,872

Gosport Borough Council                                                     £1,743,747

Hart District Council                                                               £2,655,396

Havant Borough Council                                                      £2,675,881

New Forest District Council                                                  £4,642,625

Portsmouth City Council                                                       £3,672,065

Rushmoor Borough Council                                                £2,036,059

Southampton City Council                                                   £4,230,040

Test Valley Borough Council                                               £3,160,713

Winchester City Council                                                       £3,181,152

Total                                                                                       £41,208,515

 

Business Rates

Following confirmation from Havant Borough Council and East Hampshire District Council, the budget for locally retained business rates has been confirmed at £7,037,344 and Section 31 Grant has been confirmed at £721,631.

 

Revenue Contribution to Capital

Following the adjustments to precept and business rates, the amount available to contribute to capital reserves in 2018/19 is £3.699m, which is £205,600 lower than the full requirement.  This is line with the strategy that any remaining budget gap would be closed by reducing the revenue contribution to capital.

 

The following addendum applied to the appendices supporting the report:

Proposed Budget 2018/19 - Subjective

2017/18 Original Budget

2017/18 Revised Budget

2018/19 Forecast Budget

29,985

31,447

Whole Time Firefighters

30,273

6,447

6,502

Retained Firefighters

6,036

8,715

9,821

Staff

9,098

1,079

1,079

Net cost of pensions

1,094

697

697

Employers LGPS contribution re pension deficit

754

656

846

Other Employee Costs

813

47,579

50,392

48,069

4,135

4,327

Premises

4,298

1,467

1,740

Transport

1,697

7,770

9,728

Supplies & Services

7,919

12

12

Support Services

0

60,963

66,200

61,983

-2,066

-2,345

Income

-2,443

-1,257

-1,257

Specific Grant

-1,149

0

-4,624

Transformation Reserve  ...  view the full minutes text for item 67.

68.

Health, Safety and Wellbeing Statement of Intent pdf icon PDF 78 KB

To consider a report from the Chief Fire Officer, which asks the Authority to approve the Health, Safety and Wellbeing Statement of Intent, attached to the report.

Additional documents:

Minutes:

The Authority considered a report from the Chief Fire Officer, which presented the updated Health, Safety and Wellbeing Statement of Intent for 2018.

The Chief Fire Officer confirmed that there was a focus on providing and implementing a process of continual improvement to ensure a safe and healthy working environment.

 

RESOLVED:

The Full Authority approved
the Health, Safety and Wellbeing Statement of Intent.

69.

An update on the Authority's Risk Protection and Insurance Arrangements pdf icon PDF 130 KB

To receive a report from the Chief Fire Officer, which updates the Full Authority on Risk protection and Insurance Arrangements.

Minutes:

The Authority received a report from the Chief Fire Officer regarding the Authority’s Risk Protection and Insurance arrangements.

It was confirmed that the arrangements were sector led, with members risk pooling up to a certain amount. The premium had reduced slightly, with the overall operating surplus going back into the pool to provide a provision for any future liabilities.

Members queried whether the collisions with stationary objects as detailed in paragraph 11 was down to roads being too narrow.  It was stated that these events were down to various causes and not necessarily down to the road.

It was confirmed that future members would be checked through due diligence processes and would have to prove a degree of financial stability.

 

RESOLVED:

The update on Risk protection and Insurance Arrangements was noted by Hampshire Fire and Rescue Authority.

70.

Strategic Risk Register pdf icon PDF 181 KB

To consider a report from the Chief Fire Officer regarding a new scoring system proposed for the Strategic Risk Register and asks Members to approve the refreshed format.

Minutes:

The Authority received a report from the Chief Fire Officer regarding the Strategic Risk Register.

 

It was confirmed that a new methodology had been applied, focussing on seven strategic risks that covered the main core strategic areas. The matrix had been simplified, making identifying risks clearer.

 

RESOLVED:

 

A)   It was agreed that the proposed new scoring mechanism would used by Hampshire Fire and Rescue Authority;

 

The refreshed Strategic Risk Register was approved by Hampshire Fire and Rescue Authority.

71.

Minutes from the Standards & Governance Committee - 31 January 2018 (TO FOLLOW)

Minutes:

The Minutes of the Standards and Governance Committee meeting on the 31 January were presented by Cllr Stubbs. There were no questions.

72.

EXCLUSION OF PRESS AND PUBLIC

That the press and public be excluded from the meeting as it is likely, in view of the nature of the business to be transacted, or the nature of the proceedings, that if members of the public were present, there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any particular person (including the Authority holding that information), which should not be disclosed for the reasons set out in the reports.

Minutes:

The press and public were excluded from the meeting as it was likely, in

view of the nature of the business to be transacted, or the nature of the

proceedings, that if members of the public were present, there would be

disclosure to them of exempt information within Paragraph 3 of Part 1 of

Schedule 12A to the Local Government Act 1972, being information

relating to the financial or business affairs of any particular person

(including the Authority holding that information), which should not be

disclosed for the reasons set out in the reports.

73.

Property Matters

To consider an exempt report from the Chief Fire Officer regarding various property related matters.

Minutes:

The Authority considered an exempt report from the Chief Fire Officer regarding property matters. The primary focus was highlighted in paragraphs 6.1.1 and 6.1.2 of the report, which exceed the £25,000 limit in the scheme of delegation and require Member approval.  It was proposed and agreed that a review of the current delegated limit be reviewed by the Clerk to bring this into line with the overarching scheme of delegation and further improve the operational efficiency of the delivery of services.

 

RESOLVED:

 

A)   The surrender and renewal of a lease to the Office of the Police and Crime Commissioner of part of the fire station premises at Redbridge Fire Station was approved by Hampshire Fire and Rescue Authority.

 

B)   The granting of a new lease to Her Majesty’s Border Force of part of the fire station premises at Redbridge Fire Station was approved by Hampshire Fire and Rescue Authority.

 

C)   The actions outlined within 6.3 were noted.

 

74.

Enhanced Voluntary Redundancy Scheme

To consider a report from the Chief Fire Officer regarding an enhanced voluntary redundancy scheme.

Minutes:

The Authority considered a report from the Chief Fire Officer regarding a proposed voluntary redundancy scheme, in a bid to avoid compulsory redundancies.

 

RESOLVED:

 

A)   The principles and methodology of the proposed Enhanced Voluntary Redundancy (EVR) Scheme was approved by Hampshire Fire and Rescue Authority.

 

B)   Hampshire Fire and Rescue Authority agreed to delegate authority to decide when to activate the approved EVR Scheme to the Chief Fire Officer, in consultation with the Fire Authority Chairman, Chief Finance Officer and Director of HR.

 

75.

Minute Appendices pdf icon PDF 67 KB

Additional documents: