Agenda and minutes

To receive any apologies for absence.

Apologies were received from Nikki Hiorns.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

David Jobson declared Personal Interests including memberships of the Royal Southern Yacht Club; RAF Yacht Club; Royal Yachting Association and as a Midstream Mooring Holder. Chris Moody declared Personal Interests as a member of Warsash Sailing Club.

To confirm the minutes of the previous meeting held on 12 January 2018.

The minutes of the meeting held on 12 January 2018 were agreed as a correct record and signed by the Chairman.

To receive any deputations notified under Standing Order 12.

A deputation was received from Mr Mike Ward on behalf of Marina Projects Ltd. in relation to Item 8 on the agenda. Mr Ward spoke in support of the application for a variation to the existing Harbour Works Consent for the pontoon layout at Swanwick Marina. He noted that the report from the Marine Director was thorough and detailed and that it had taken account of concerns raised by consultees.

To receive any announcements the Chairman may wish to make.

There were no announcements.

To receive the draft minutes of the meeting of the River Hamble Harbour Management Committee held on 9 March 2018.

The Board received and noted the draft minutes of the River Hamble Harbour Management Committee meeting held on 9 March 2018 (Item 6 in the Minute Book).

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

The Board considered the report of the Director of Culture, Communities and Business Services (Item 7 in the Minute Book) regarding incidents and events in the Harbour.

An addendum was distributed at the meeting which outlined those events which had occurred since the publication of the papers.

RESOLVED:

That the River Hamble Harbour Board approves:

      i.                The publication of the revised Strategic Vision and Plan as outlined in paragraph 5.

    ii.                That the towing charge be increased to £79.00 (ex VAT) as outlined in paragraph 7.

That the River Hamble Harbour Board notes the remainder of the report.

To consider a report of the Director of Culture, Communities and Business Services summarising environmental management of the Harbour.

The Board considered the report of the Director of Culture, Communities and Business Services (Item 8 in the Minute Book).

The report summarised environmental management of the Hamble Estuary during winter 2017/18.

RESOLVED:

That the River Hamble Harbour Board notes the report.

To consider a report of the Director of Culture, Communities and Business Services setting out an application for a variation to an existing Harbour Works Consent.

The Board considered the report of the Director of Culture, Communities and Business Services setting out an application for a variation to an existing Harbour Works Consent for a proposed pontoon layout at Swanwick Marina (Item 9 in the Minute Book).

In response to Members’ questions it was confirmed that:

·         Consultation feedback on the proposals from stakeholders had been thorough and had proved particularly useful.

·         There were no proposals to install lighting along the length of the ‘V’ pontoon but that the lighting requirements would be reviewed periodically as part of the Trinity House light inspection.

·         That the current number of berths was 393 and that the new proposal, for 311 berths, would enable larger vessels to use the channel under the new configuration.

RESOLVED:

That the River Hamble Harbour Board approves the variation to the Harbour Works Consent for the proposed pontoon layout at Swanwick Marina subject to the following conditions:

a.    That the proposed pontoon layout is to be built in accordance with the details and plan set out in paragraph 4, with conditions as specified in River Hamble Harbour Authority’s Harbour Works’ Consent dated 23 July 2007, with the single exception that fixed navigation lights as approved by Trinity House shall be fixed to each Hammerhead.

b.    Any changes to the exact location of any piles supporting the proposed layout that are found to be required at detailed design must be approved in writing by the Harbour Master.

c.    The applicant should ensure that only coatings and treatments that are suitable for use in the marine environment are used in accordance with best environmental practice. All reasonable precautions will be undertaken to ensure no pollutants enter the waterbody.

d.    The applicant should ensure that all equipment, temporary structures, waste and/or debris associated with the licensed activities is removed upon completion of the licensed activities.

e.    Vibro-piling should be used as standard. Percussive piling must only be used if needed to drive a pile to its design depth. If percussive piling is necessary then soft-start procedure must be used to ensure incremental increase in pile power over a set time period until full operational power is achieved.

f.     That the pontoon reconfiguration must be completed within 3 years from the date of the approval granted by the Harbour Board.

To consider a report of the Director of Culture, Communities and Business Services outlining the register of Harbour Authority assets and timescales for replacement.

The Board considered the report of the Director of Culture, Communities and Business Services outlining the register of Harbour Authority assets and timescales for replacement (Item 10 in the Minute Book).

Members were supportive of the Harbour Authority’s approach to financial management and were pleased that the replacement of assets and related expenditure had been carefully considered. Members noted that the information would be useful to inform the setting of Harbour Dues at a future meeting of the Board.

RESOLVED:

That the River Hamble Harbour Board take this report into account alongside the annual statutory accounts in setting Harbour Dues for 2018/19 at the June Board meeting.

To consider a report of the Director of Culture, Communities and Business Services reviewing the Harbour Authority Business Plan.

The Board considered the report of the Director of Culture, Communities and Business Services reviewing the Harbour Authority Business Plan (Item 11 in the Minute Book).

RESOLVED:

That the Board note the content of the Business Plan and that there were no suggested amendments.

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

The Board considered the report of the Director of Culture, Communities and

Business Services with regard to the future business items for the Committee

and Harbour Board agendas (Item 12 in the Minute Book).

RESOLVED:

That the River Hamble Harbour Board notes the report.