Agenda and minutes

To receive any apologies for absence.

Apologies were received from Councillor House.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code. David Jobson declared Personal Interests including memberships of the Royal Southern Yacht Club; RAF Yacht Club; Royal Yachting Association and as a Midstream Mooring Holder. Chris Moody declared Personal Interests as a member of Warsash Sailing Club.

To confirm the minutes of the previous meeting held on 13 July 2018.

The minutes of the meeting held on 13 July 2018 were agreed as a correct record and signed by the Chairman.

To receive any deputations notified under Standing Order 12.

There were no deputations.

To receive any announcements the Chairman may wish to make.

There were no announcements.

To receive the draft minutes of the meeting of the River Hamble Harbour Management Committee held on 7 December 2018.

The Board received and noted the draft minutes of the River Hamble Harbour

Management Committee meeting held on 7 December 2018.

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

The Board considered the report of the Director of Culture, Communities and

Business Services regarding incidents and events in the Harbour.

An addendum was distributed at the meeting which outlined those events which had occurred since the publication of the papers.

Members requested that a graphical representation of the nature of incidents occurring within the River be prepared for a future meeting. It was agreed that this would help to establish a pattern of occurences.

With reference to 4.114 of the report, it was confirmed that the yacht fire had been managed appropriately on the day by the relevant authorities.

Discussion was held regarding recreational activities on the River and it was noted that the Marine Director intended to meet with Hamble Parish Council to provisionally discuss accessibility. Members attention was also drawn to a recent presentation by the Royal Yachting Association for information.

RESOLVED:

That the River Hamble Harbour Board notes the content of the report.

To consider a report of the Director of Culture, Communities and Business Services summarising recent environmental management of the Harbour.

The Board considered the report of the Director of Culture, Communities and Business Services.

The Board were informed that the scope of the project to decommission the outlet pipes that currently drain the M27 bridge runoff directly into the River Hamble had been agreed, Members heard that the developer has proposed to undertake the work and that the proposal was with the project sponsor for determination. Members were pleased to hear of this progress.

In response to Members’ question regarding the Solent Oyster Regeneration Project, it was confirmed that:

·         The project had been received positively on a local scale and monitoring of oyster populations was still ongoing.

·         The principal aim of the project was to re-establish a sustainable oyster population within the Solent and not to enable commercial oyster fishing.

RESOLVED:

That the River Hamble Harbour Board notes the content of the report.

To consider a report of the Director of Culture, Communities and Business Services setting out an application for Harbour Works Consent.

The Board considered the report of the Director of Culture, Communities and

Business Services setting out an application for Harbour Works Consent.

In relation to section 3.1 of the report, it was confirmed that the Board had granted Harbour Works Consent to undertake a marina re-build at the site at its meeting on 12 September 2011. Members noted that the original conditions from the 2011 report were still applicable to the project and that there was no requirement for these to be reinstated.

RESOLVED:

That the River Hamble Harbour Board approves Harbour Works Consent for

the proposal set out in Section 4 of this report and subject to the following

conditions:

      i.        The proposal is to be built in accordance with the details, plans and

method set out in paragraph 4.1.

    ii.        Vibro-piling to be used as a standard. Percussive piling must only be

used if needed to drive a pile to its design depth. If percussive piling is

necessary, then soft-start procedure must be used to ensure incremental increase in pile power over a set time period until full operational power is achieved.

   iii.        All equipment, temporary structures, waste and/or debris associated with the licensed activities must be removed upon completion of the licensed activities.

   iv.        Only coatings and treatments that are suitable for use in the marine

environment to be used in accordance with best environmental practice. All reasonable precautions must be undertaken to ensure no pollutants enter the waterbody.

    v.        Dean and Reddyhoff to take such reasonable steps as may be

necessary to ensure free access to the additional attraction delivered by the pontoon and control parking on the slipway.

   vi.        The development must be completed within 3 years from the date of the approval granted by the Harbour Board

To consider a report of the Director of Culture, Communities and Business Services to review the fees and charges for the Harbour Authority.

The Board considered the report of the Director of Culture, Communities

and Business Services.

It was noted that the fees and charges outlined throughout the report had all risen by 1.5% from the 2018/19 amounts. It was also noted that the date listed under section 3.2 of the report should read ‘1 April 2019’ and the table heading should read ‘Proposed total charge for 2019/20’. For further detail, please see Minute Item 70 attachment for clarity.

RESOLVED:

That the River Hamble Harbour Board approve the fees and charges set out in the report and that these be advertised on the River Hamble website.

To consider a report of the Directors of Corporate Resources – Corporate Services and Culture, Communities and Business Services outlining the forecast outturn for 2018/19 and the forward budget for 2019/20.

The Committee considered the report of the Directors of Corporate Resources – Corporate Services and Culture, Communities and Business Services.

The Board acknowledged the work of officers in realising savings across the financial year 2018/19. It was noted that the County Council’s Transformation initiatives were ongoing and that continual review of spend would be necessary within the current financial climate.

In response to Members’ questions it was confirmed that the Harbour Authority’s financial contribution to the Hamble Lifeboat station had been £70,000 and that this had already been paid out. It was agreed that the Board would write to the Hamble Lifeboat as some of the facilities at the station were yet to be completed.  

RESOLVED:

That the River Hamble Harbour Board approves:

      i.        The forecast outturn for 2018/19 and the forecast budget for 2019/20 as outlined within the report.

    ii.        That delegated authority be granted to the Harbour Master to spend on the maintenance and replacement of fixed assets up to the value of £5,000 from the Asset Replacement Reserve (ARR) to enable more timely action to be taken.

That the River Hamble Harbour Board notes:

   iii.        The ongoing cost pressures and the potential impact of this on the general reserve balance and future harbour dues decisions.

   iv.        That a report be brought to the next Board meeting for consideration detailing potential future options for achieving a balanced funding position and the potential implications of these options.

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

The Board considered the report of the Director of Culture, Communities and Business Services with regard to the future business items for the Committee and Harbour Board agendas.

RESOLVED:

That the River Hamble Harbour Board notes the report.