Agenda and minutes

To receive any apologies for absence.

No apologies had been received.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with

Paragraph 1.6 of the Code. Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Personal Interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code. David Jobson declared personal interests including memberships of the Royal Southern Yacht Club; RAF Yacht Club; Royal Yachting Association and as a midstream mooring holder. Chris Moody declared a personal interest as a member of Warsash Sailing Club.

To confirm the minutes of the previous meeting held on 5 April 2019.

The minutes of the meeting held on 5 April 2019 were agreed as a correct

record and signed by the Chairman.

To receive any deputations notified under Standing Order 12.

There were no deputations.

To receive any announcements the Chairman may wish to make.

There were no announcements.

To receive the draft minutes of the meeting of the River Hamble Harbour Management Committee held on 7 June 2019.

The Board received and noted the draft minutes of the River Hamble Harbour

Management Committee meeting held on 7 June 2019.

Matters arising:

• The Board queried any progress with the Hamble Lifeboat station shower facilities and how their £70,000 contribution, made in the financial year 2015/16, had been utilised. It was reported, from both the Hamble Lifeboat and from Hamble Parish Council, who had jointly agreed to progress the building of the new lifeboat station, that no progress had been made to date with installing new, accessible shower facilities. It was agreed that the Chairman would formally write to the Hamble Lifeboat and to the Parish Council, on behalf of the Board, to seek an explanation.

·         It was confirmed that the progress was underway with the Riverview Interactive map. An aerial photography layer was available and the data to inform the moorings layer was being worked through by ETE officers.

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

The Board considered the report of the Director of Culture, Communities and

Business Services regarding incidents and events in the Harbour.

An addendum was distributed at the meeting which outlined those events which had occurred since the publication of the papers.

Members noted that seasonal swimming activity had begun near to the Hamble Jetty but had not been as frequent as in previous years. Swimmers had been responding positively to advice from patrol officers.

It was agreed that a graphical representation of the pattern of incidents on the River would be provided at the next Board meeting.

RESOLVED:

That the River Hamble Harbour Board notes the content of the report.

To consider a report of the Director of Culture, Communities and Business Services summarising recent environmental management of the Harbour.

The Board considered the report of the Director of Culture, Communities and

Business Services.

Members were pleased to hear that, following extensive discussion with Highways England, it had been confirmed that the ongoing M27 smart motorway project would incorporate works to re-route drainage pipes which currently drain directly into the River. The Board praised the work of the Harbour Office for their perseverance and thanked them for achieving a positive outcome.

RESOLVED:

That the River Hamble Harbour Board notes the content of the report.

To consider a report of the Director of Culture, Communities and Business Services setting out an application for Harbour Works Consent.

The Board considered the report of the Director of Culture, Communities and Business Services setting out an application for Harbour Works Consent.

RESOLVED:

That the River Hamble Harbour Board approves the Harbour Works Consent for the proposal set out in paragraph 4 of this report and subject to the following conditions:

      i.        The proposal is to be built in accordance with the details, plans and

method set out in paragraph 5.

    ii.        The applicant should ensure that only coatings and treatments that are

suitable for use in the marine environment are used in accordance with

best environmental practice. All reasonable precautions will be

undertaken to ensure no pollutants enter the waterbody.

   iii.        The applicant should ensure that all equipment, temporary structures,

waste and/or debris associated with the licensed activities is removed

upon completion of the licensed activities.

   iv.        The development must be completed within 3 years from the date of the approval granted by the Harbour Board.

To consider a report of Director of Culture, Communities and Business Services presenting the final accounts for the financial year 2018/19.

The Board considered the report of the Directors of Corporate Services – Corporate Resources and Culture, Communities and Business Services outlining the final accounts for 2018/19.

The Board discussed the £13,000 payment to the Crown Estate for turnover rent accumulated in the last three years. It was explained that the Harbour Authority received a 10% share of the overall Crown Estate rent for collecting the dues. Some members felt that the existing process for receiving the 10% was not overly efficient. It was noted that the renewal of the Crown Estate contract was due shortly and that consideration would be given to the process for obtaining the 10% payment for future years.

RESOLVED:

      i.        That this report, the statutory accounts and management accounts be approved by the River Hamble Harbour Board.

    ii.        That the Board notes the level of the General Reserve as at 31 March 2019 of £16,170, and that the balance remains below the level of no more than 10% of the gross revenue budget, as set out in the reserves policy.

   iii.        That the Board notes that without any changes to the budget for 2019/20, the expectation is that the General Reserve will reduce to £2,170 at the end of 2019/20.

   iv.        That the Board notes the potential pressures on the 2019/20 budget based on the final position for the 2018/19 financial year.

To consider a report of the Director of Culture, Communities and Business Services in respect of the rate of Harbour Dues for 2020.

The Board considered the report of the Director of Culture, Communities and Business Services in setting the annual rate of Harbour Dues.

Members reviewed the historical pattern for setting Harbour Dues over the previous 10 years and noted that the current level of Harbour Dues was 7% lower than in 2009. The Board discussed how increasing Harbour Dues at a steady rate since 2009 could potentially have created a more favourable financial position in 2019 but that this could not be certain. It was noted that, at the time, each decision had been fully justified both financially and contextually.

RESOLVED:

That the River Hamble Harbour Board approves an increase in Harbour Dues of 5% for 2019.

To consider a report of the Director of Culture, Communities and Business Services giving an update on the proceedings of the 2019 Annual Forum.

The Board considered the report of the Director of Culture, Communities and Business Services detailing the proceedings of the Annual Forum.

RESOLVED:

That the River Hamble Harbour Board notes the report.

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

The Board considered the report of the Director of Culture, Communities and Business Services with regard to the future business items for the Committee and Harbour Board agendas.

It was agreed that an agenda item be added for the November 2019 Board meeting to review any possible options for increasing income, commercial incentives and management of some of the vacant smaller moorings with a view to inform future budget planning if necessary.

RESOLVED:

That the River Hamble Harbour Board notes the report and adds the additional item as outlined above.