Agenda and minutes

To receive any apologies for absence received.

Apologies were received from Cllr McEvoy.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

To confirm the minutes of the previous meeting

The minutes of the last meeting were reviewed and agreed

To receive any announcements the Chairman may wish to make.

The Chairman welcomed new and returning Members on the Committee and Committee was reminded that any questions asked during the meeting were kept succinct for the purposes of clarity.

To receive any deputations notified under Standing Order 12.

It was confirmed that two deputations had been received and the deputation process was outlined for clarification. It was highlighted that each deputation would have 10 minutes to address the Committee.

To consider a report from the Head of Strategic Planning regarding an application for a secondary school in Bordon.

Committee considered a report by the Head of Strategic Planning (Item 6 in the Minute Book) regarding an application for the construction of a Secondary School in Bordon.

The proposal was outlined and Committee was shown aerial photos of the site, along with elevation and plans of the proposed school. The school was part of a large redevelopment of the wider Whitehill/Bordon area, which included 2,400 new homes, a new town centre and leisure facilities. The new town centre would be approximately 5 minutes walk from the new school.

A layout of the proposed school and associated playing pitches was shown and the layout and features were explained.

The Committee received two deputations. Carol Rolfe, a local resident, shared her concerns about the proposed Secondary school being alongside the Infants and Junior school and also the disappointment at losing the land for the development. The safety of school children was paramount and it was felt that the eastern access to the school was not safe due to the narrow footway, which needed addressing. On behalf of the applicant, Liam Presley spoke in support of the project and the benefits of the design itself as well as its placement in the local area.

During questions of the deputations, the following points were clarified:

• There would be various locations available for parking within the vicinity of the school, including the nearby new town centre.
• There were seven formal visitors spaces planned with potential to expand up to 16 if the coach loop was not in use.
• A number of access points were proposed around the school.
• The footway at the eastern access point which, was used by parents and children accessing the Infants and Junior school, was difficult to widen due to a steep descent and the ownership of the land.
• The building was fully compliant with fire regulations and it had been concluded that sprinklers were not required.
• Parking for the Infant and Junior school was already at a premium and cars park wherever there is space, regardless of road markings, as children need to be dropped off at the school entrance.
• An expansion to the Infants and Junior schools was expected and consultation on parking and travel would also be looked at as part of that project.
• There were currently no plans to install dragons teeth to prevent parking in certain areas.

During questions of the officer, the following points were clarified:

• There were difficulties in widening the eastern access path due to changes in land levels and the ownership of the land, but this was something that could be looked at going forward as part of the Infants/Junior school expansion.
• The impact of parent parking has been looked at as part of the current application and will continue to be considered as part of the Infant and Junior school expansion.
• General highway improvements were anticipated for Budds Lane as part of a package of measures that would be funded by contributions from the wider development.
• The site was  ...  view the full minutes text for item 6.

To receive a report from the Head of Strategic Planning, which provides Committee with an update on monitoring and enforcement across county sites.

Committee received a report by the Head of Strategic Planning (Item 7 in the Minute Book), which provided an update on enforcements and inspections that had taken place between January and June 2017, including Minerals and Waste sites across the County.

The end dates listed in the report were flexible and were dependent on the inspection at the site. Committee enquired as to the number of Liaison Panels currently meeting and it was thought the number was around 12, although some of them did not meet as regularly if the sites were coming towards the restoration phase and there was little to be discussed.

RESOLVED:
Committee noted the contents of the report