Agenda and minutes

To receive any apologies for absence received.

Apologies were received from Cllr Jane Frankum.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

To confirm the minutes of the previous meeting

The minutes of the last meeting were reviewed and agreed

To receive any deputations notified under Standing Order 12.

The deputation procedure was explained. Five deputations had been received for the meeting, and it was confirmed that each deputation would have a maximum of 10 minutes to speak.

To receive any announcements the Chairman may wish to make.

There were no Chairman’s announcements.

To consider a report from the Head of Strategic Planning regarding the amendment of a condition at Basingstoke AD Plant.

Committee considered a report from the Head of Strategic Planning (Item 6 in the Minute Book) regarding a change of condition to increase vehicle movements at the Basingstoke AD Plant in Dummer, Basingstoke. An update report had been circulated to Members of the Committee, which included additional information submitted by the applicant with regards to the Traffic Management Plan.

Members were given a brief introduction to the site and it was highlighted that the purpose of the application was only for the change in Condition regarding vehicle movements. The officer summarised the history of the site and confirmed that a temporary permission had been granted in 2016 allowing an increase from 22 to 38 HGV movements and for the site to be monitored with CCTV to ensure that conditions were being met regarding the number of movements and the time of day they occurred. Committee was shown the location of the site and the routes used by the HGVs. It was confirmed that one automatic number plate recognition (ANPR) camera had initially been installed, but that a second was later added to ensure more reliable and accurate information. Breaches of condition had been identified and were included in the Members reports, along with a summary of complaints received.

The Committee received five deputations on this item. Local resident Sam Weller was concerned that the HGVs travelled along such a busy road with major crossing points for children at the nearby school. It was felt that the HGVs regularly went against the conditions set for timings and there were some discrepancies with what had been recorded. Bill Holt, another local resident, had concerns over the CCTV data provided and also the speed of vehicles travelling along the main road. He had provided the Committee with additional information including photographs.  Councillor Terri Reid from Basingstoke and Deane Borough Council told Committee that local residents had worked hard with the application to get an agreement sorted through the liaison panel. The focus was on the safety of local residents, with lots of children regularly crossing the road and there also being many pick-up and drop-off points of buses taking children to and from school. Councillor Reid proposed that the permission should be made temporary again and that no HGV movements should be allowed before 9:00am.

Richard Brooke addressed Committee on behalf of the applicant and spoke of the importance of the site, which collected waste otherwise destined for landfill. Whilst up to 38 HGV movements had been requested, this was a maximum that accounted for busy periods, with the average being much lower. Neither the Highway Authority or the local school had objected to the application. The applicant had worked well with local residents in the liaison panel and was dedicated to being a responsible operator.

Finally, County Councillor Stephen Reid spoke and agreed that the liaison panel had worked well with the applicant whilst the temporary permission had been in place, and it was suggested that the ANPR cameras, which could  ...  view the full minutes text for item 19.

To receive a report from the Head of Strategic Planning, which briefs Members on the update to Hampshire’s Statement of Community Involvement, which will be considered by the County Council at its meeting on 2 November 2017 for adoption.

(Councillor Carter left the meeting, taking the voting total down to 14)

Committee received the Statement of Community Involvement (Item 7 in the Minute Book) from the Head of Strategic Planning, which updated Members on changes that will be considered at the County Council meeting on the 2 November 2017. The changes ensure that it is compliant with recent changes to legislation and Government guidance and ensure that it includes improved procedures for public consultation on planning matters.

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The contents of the report were noted by Committee

To receive a report from the Head of Strategic Planning on the Monitoring and Enforcement work undertaken by the Strategic Planning team during the period July – September 2017.

Committee received an update report from the Head of Strategic Planning (Item 8 in the Minute Book) regarding monitoring and enforcement work undertaken during the period July – September 2017.

Members welcomed the update and thanked the officers for their work.

The contents of the report were noted by Committee