Issue - meetings

To consider a report proposing minor revisions to Solent Transport’s Constitution.

In a change to the agenda, the Chair announced that Item 8 on the agenda would be brought forward in order that it could be considered prior to Item 6.

Members received a report detailing Proposed Minor Revisions to Solent Transport’s Constitution (Item 8 in the Minute Book).  The report was introduced and the Committee noted that the proposed revisions would provide greater flexibility and help to ensure the smooth running of the Committee.  Members were supportive of these revisions and noted the proposal for twice yearly informal Member briefings.

The following decisions have been made:

(a)                That the Constitution of Solent Transport is revised to permit any properly appointed substitute members to attend meetings on behalf of constituent authorities rather than as currently restricted.

(b)                That Solent Transport Joint Committee support the proposed update to the Membership criteria of the Terms of Reference as set out in Annex 1 of the report and recommend the adoption of this update to the constituent Authorities of Hampshire County Council, Isle of Wight Council, Portsmouth City Council and Southampton City Council.  Subject to such agreement, Solent Transport Joint Committee recommends that the appointment of substitute Members is made accordingly.

(c)                That the meetings cycle be revised to two formal and two member briefings each year.  For clarity, no decisions will be made at those meetings, they are simply informal briefings.  Should additional formal meetings be required to consider additional business then they will be arranged and advertised in the usual manner.