Agenda and minutes

To receive any apologies for absence received.

Apologies had been received from Cllr North and so Cllr Hughes chaired the meeting.

Apologies had also been received from:

·         Cllr Parker, a Conservative group deputy was not available.

·         Cllr House, Cllr Porter was present as the Liberal Democrat group deputy.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Personal interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

It was noted that dispensation had been granted to enable Members of this Committee to consider issues relating to Members Allowances.

To confirm the minutes of the previous meeting

The minutes of the last meeting were reviewed and agreed.

To receive any deputations notified under Standing Order 12.

There were no deputations received.

To receive any announcements the Chairman may wish to make.

The Chairman made no announcements.

To receive a report seeking to make amendments to the Members’ Allowance Scheme for 2022/23.

The Employment in Hampshire County Council (EHCC) Committee considered a report of the Chief Executive regarding amendments to the Members’ allowance scheme 2022/23.

The report included several recommendations from the Independent Remuneration Panel in relation to the newly proposed Deputy Leader SRA, alongside the existing SRAs for Opposition Group Leaders and Opposition Group Spokespersons.

The SRA for the roles of Assistant to the Executive – Adult Services and Public Health and Assistant to the Executive – Children’s Services and for the role of Chairman of the River Hamble Harbour Board were recommended to continue at the previously agreed rates.

During discussion it was noted that the proposals would lead to Opposition Group Spokespersons awards varying depending on the political composition of the relevant committee. It was suggested that there may be a way to standardise this, such as using the membership of all Select Committees in the formula, but that this would need to be carefully considered. It was agreed that Officers would look into this ahead of the required agreement by Full Council.

RESOLVED:

That the EHCC Committee:

• Thank the IRP for their work in considering this matter, and their recommendations as referred to in this report.

• Recommend to the County Council that approval be given to amendment of the Members’ Allowances Scheme for 2022/23, which considers the recommendations of the IRP and the views of the EHCC Committee. Delegation is given to the Chief Executive, in consultation with the Chairman of the EHCC Committee, to formulate the calculations required to implement the proposed changes to include the EHCC Committee's views.

• Recommend to the County Council that Members’ Basic Allowances and SRAs be adjusted for the year 2022/23 by 3.56%.

To receive a report setting out the proposed Pay Statement for 2023/24, and to seek the recommendation of the EHCC Committee of the proposed Pay Statement to the County Council.

The Employment in Hampshire County Council (EHCC) Committee considered a report of the Chief Executive regarding the Hampshire County Council Pay Statement – Financial Year 2023/24.

It was noted that this pay statement was required by the Localism Act and was for EHCC’s consideration ahead of Full Council. Officers stated that the pay statement would be updated if the pay negotiations conclude before this. Following a question, the Committee heard that the County Council publishes the ratio between the highest paid and the lowest paid, but does not have a specific policy on what the ratio should be.

RESOLVED:

·         That the EHCC Committee recommends to the County Council approval of the Pay Statement as detailed in this report and as Appendix A, setting out the County Council’s policies in respect of pay accountability for the financial year 2023/24 in accordance with the requirements of the Localism Act.

·         That the EHCC Committee delegates authority to the Chief Executive, in consultation with the Chairman of the EHCC Committee, to make any changes to the draft Pay Statement consequential upon any changes to legislative requirements or other statutory guidance or changes to remuneration of staff, the creation of new roles, and changes to existing roles or responsibilities determined prior to consideration of the Pay Statement by full Council.

To receive a report providing an update on the 2022 National Pay Award, seeking approval on the introduction of a new Recruitment and Retention allowance and to seek approval to amend the Council’s Sickness Absence policy where an employee is injured while on duty.

The Employment in Hampshire County Council (EHCC) Committee considered a report of the Director of HR, Organisational Development and Communications & Engagement regarding a Pay, Policy and Legislation Update.

It was noted that this report provided an overview of three areas. These were the progress of the 2022 National Pay Award, the introduction of a Recruitment and Retention allowance and an amendment to the Council’s Sickness Absence policy to reflect current practice in relation to employees injured while on duty.

Officer’s set out the significant challenges in recruiting and retaining members of staff in several of the Council’s core service areas alongside the proposed policy to address this issue. It was noted that any payment would be a small percentage of the individual’s salary and would require Director agreement.

Members heard that when sickness absence arises as a result of an accident at work, the existing terms and conditions provided for sick pay separate to an employee’s normal sickness pay. The current methodology has been in place for a number of years, however it has not been formally recorded in a policy, which this report sought to rectify.

In response to questions members found that:

·         Hampshire employees already received more leave than the National Pay Award was proposing and so this would not lead to an increase in allocation for staff.

·         Salaries in all areas are continuously reviewed to ensure they are broadly in line with the market.

·         Any recruitment or retention payment would be a one off payment, applicable to an individual or group of roles for a fixed period. A minimum period of employment would be required ahead of payment.

·         There was evidence of the effectiveness of recruitment and retention payments from other sectors as well as from the authority’s Children’s Services department which had already used them to a degree. Their effectiveness would also be reported on through the Annual Workforce Report.

·         Coronavirus would not qualify as ‘Industrial Sickness’ as it was not possible to confirm where it had been contracted from.

RESOLVED:

·         That EHCC note the current position on the National Pay Award for 2022.

·         That EHCC agree to amend the Council’s salary policy to include the provision to pay a Recruitment and Retention allowance to new or existing employees where appropriate to do so.

·         It is further recommended that EHCC delegates, to the Director of Human Resources, Organisational Development and Communications and Engagement, the authority to make any final amendments to the salary policy wording prior to its implementation following the conclusion of the consultation with Trade Union representatives and departmental management teams.

·         That EHCC approve the proposed Sickness Absence policy amendments in Appendix 2. This means the current arrangements for payments to employees that are injured on duty will continue.

To consider a report from the Chief Executive providing the Employment in Hampshire County Council Committee with an update on the planned organisational and Senior Leadership team changes.

The Employment in Hampshire County Council (EHCC) Committee considered a report of the Chief Executive regarding the proposed organisational restructure. It was noted that this report built on changes presented to the committee previously and that since those changes, further consideration had been given to how the authority could be better organised to respond to and deliver the ambitions and priorities of the County Council.

Members received a detailed overview of the principles underpinning the proposed high-level organisation model and an explanation of the move from departments to directorates. It was noted that Culture, Communities and Business Service’s and Economy, Transport and Environment would be disbanded. In their place two new directorates would be created: Hampshire 2050, delivering on the Hampshire 2050 vision and Universal Services, bringing together the delivery of public facing services available to all.

The committee heard how this would lead to some redundancies and recruitment to some posts would be required and the proposed salary framework and severance payment structure was provided.

In response to questions members found that:

·         The new Director role for Hampshire 2050 would aim to further increase collaboration with District Councils, focusing on Hampshire in a broader sense.

·         There was a review of the County Council’s current scrutiny arrangements to see how best to keep them in line with the proposed structure.

·         The restructure aimed to increase on the current levels of cross department working. It was noted that while some areas, such as Public Health, sat within a particular directorate there would be mechanisms to allow them to fully engage with the other directorates.

RESOLVED:

That the EHCC Committee:

Note the principles underpinning the redesign of the Organisation structureand Senior Leadership (Chief Officer and Deputy Chief Officer) roles, asoutlined in paragraph 16 of the report.

Note the changes to the current organisational structure (directorates andservice reporting lines), as outlined in paragraphs 17 to 20 of the report and Appendix 3. These are summarised below:

a) The Economy, Transport and Environment (ETE) and the Culture,Communities and Business Services (CCBS) departments will bedisbanded.

b) A new directorate will be created (Universal Services) which will bringtogether those services which are universally available to all residents ofHampshire.

c) A new directorate (Hampshire 2050) will be created which will place aclear focus on the PLACE that is Hampshire, and our ambitions for theCounty as described in the Hampshire 2050 Vision.

d) The renaming of the HR, OD, Communications and Engagementdepartment to the People and Organisation directorate, and which willincorporate Law and Governance corporate functions.

Note the various changes to the Senior Leadership team (Chief Officer andDeputy Chief Officer) roles and the selection and appointment process forthese, as outlined in paragraphs 21 to 29 of the report and in Exempt Appendix 4.

Agree the proposed new salary framework for Chief Officers and Deputy ChiefOfficers, as noted in paragraphs 30 to 32 of the report and detailed in Appendix 5. Thesalary framework formalises  ...  view the full minutes text for item 47.

RECOMMENDATION:

To resolve that the public be excluded from the meeting during the following item of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information within Paragraph 1 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the cases, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the exempt report.

As there was no requirement to go into exempt session, the press and public were not excluded from the meeting.

To consider the exempt appendices in relation to this item.

The exempt appendix was considered as part of item 9 on the agenda without being directly referenced, and therefore there was no requirement to go into exempt session.