Agenda and minutes
Venue: Remote meeting
Contact: Email: members.services@hants.gov.uk
Media
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Apologies for absence To receive any apologies for absence. Minutes: Apologies were received from Councillor Daniel Clarke. |
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Declarations of interest All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code. Minutes: Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Personal Interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.
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Minutes of previous meeting PDF 210 KB To confirm the minutes of the previous meeting held on 21 September 2020. Minutes: The minutes of the meeting held on 21 September 2020 were agreed as a correct record. |
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Deputations To receive any deputations notified under Standing Order 12. Minutes: There were no deputations. |
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Chairman's Announcements To receive any announcements the Chairman may wish to make. Minutes: The Chairman was pleased to
note that the staff consultation phase of the Library Service
Transformation had been completed and that the savings requirement
had been met without the need for any compulsory redundancies.
Blackfield, Elson, Fair Oak, Horndean, Lee-on-the-Solent,
Lyndhurst, Odiham and South Ham Libraries had all closed with
negotiations underway with regards to transitions to Independent
Community Libraries. The Chairman announced that the Library Service had been awarded £34,000 to act as a Census Support Service and that this service would be operated from a number of libraries within Hampshire. Members heard that, in December 2020, the Library Service submitted an Expression of Interest to take part in the Reading Agency’s ‘Reading Friends’ Scheme and that the scheme used volunteers to keep in touch with isolated or lonely residents.
The Chairman noted that the Registration Service had been at the forefront of the response to the Covid pandemic and that during the first lockdown staff had needed to register deaths by phone for the first time in history. During this period, staff had received many unsolicited compliments from the public. Furthermore, the Chairman was delighted to advise that the backlog of 1800 birth registrations and 400 Citizenship ceremonies had now been largely addressed.
The Committee heard that visits to Countryside Service sites and Country Parks had seen a significant increase this year, averaging 20% higher than last year and over 50% increase in visits during lockdowns. A new Covid-secure approach to events had enabled several Christmas activities to be available to visitors.
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2021/22 Revenue Budget Report for Culture, Communities and Business Services PDF 10 KB To consider a report of the Directors of Culture, Communities and Business Services and Corporate Resources – Corporate Services setting out budget proposals for the Recreation, Heritage, Countryside and Rural Affairs services for 2021/22 in accordance with the Council’s Medium Term Financial Strategy. Additional documents:
Minutes: The Committee considered the report and presentation of the Directors of Corporate Services – Corporate Resources and Culture, Communities and Business Services outlining the 2021/22 revenue budget for cultural and community services.
It was confirmed that there were no new savings proposals being brought forward within the report and that the 2021/22 budget formally removed the Transformation to 2021 (T21) savings as had previously been agreed. Members noted the range of services provided within the department and that the majority of these were largely dependent on income generation. A list of T21 savings targets was presented and it was noted that each CCBS target had been achieved on time and, in some cases, early.
In response to Members’ questions it was confirmed that:
RESOLVED: That the Culture and Communities Select Committee support the recommendations being made to the Executive Member for Recreation, Heritage, Countryside and Rural Affairs as below: To approve for submission to the Leader and the Cabinet: i. The revised revenue budget for 2020/21 as set out in Appendix 2. ii. The summary revenue budget for 2021/22 as set out in Appendix 2.
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CCBS Climate Change - Natural Environment Workstream PDF 100 KB To receive a presentation of the Director of Culture, Communities and Business Services regarding the way in in which CCBS services are focusing on climate change workstreams. Additional documents: Minutes: The Committee considered the presentation of the Director of Culture, Communities and Business Services outlining some of the climate change work that was progressing within the department.
The climate change objectives and programme workstreams were set out as were the sequential steps being taken within each area. Examples from ongoing site work was used to illustrate how climate change tools and processes were being implemented.
In response to Members’ questions, it was confirmed that:
RESOLVED: That the Culture and Communities Select Committee notes the content of the presentation.
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To consider the Committee’s forthcoming Work Programme. Minutes: The Committee received the report of the Director of Transformation and Governance which set out the Committee’s upcoming work programme.
RESOLVED:
That the following items be added to the Work Programme:
· Covid update for cultural and community services (information update item) – 22 March 2021 · Footpath conditions (including Country Parks) (information update item) – 22 March 2021 · County Farms Policy (pre-scrutiny item) – 22 March 2021 · Country Parks Transformation Programme – 19 July 2021
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