Agenda and minutes

HFRA Standards and Governance Committee - Monday, 27th November, 2017 1.30 pm

Venue: Nightingale Room, Hampshire County Council, EII Court, The Castle, Winchester

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No. Item


Apologies for Absence

To receive any apologies for absence received.


All Members were present and no apologies were noted


Declarations of Interest



To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any other pecuniary or non-pecuniary interests in any such matter that Members may wish to disclose.



Members were mindful of their duty to disclose at the meeting any disclosable pecuniary interest they had in any matter on the agenda for the meeting, where that interest was not already entered in the Authority's register of interests, and their ability to disclose any other personal interests in any such matter that they might have wished to disclose.


Minutes of Previous Meeting pdf icon PDF 59 KB

To confirm the minutes of the previous meeting


The minutes of the previous meeting were reviewed and agreed.




Pursuant to Standing Order 19, to receive any deputations to this meeting



There were no requests to make a deputation.


Chairman's Announcements

To receive any announcements the Chairman may wish to make.


The Chairman had no announcements.


HFRA Members' Allowances Scheme pdf icon PDF 162 KB

To consider a report of the Clerk regarding the HFRA Members’ Allowances Scheme


The Committee considered the report of the Clerk regarding the Authority’s Members’ Allowances Scheme.


The report was introduced and the process of reviewing and updating the Scheme was noted. The Committee recognised the input from Independent Remuneration Panel members and also noted that all Members of the Authority had been given the opportunity to offer comments on the recommendations.


It was acknowledged that the recommendations in the report included for the Committee to identify a number of Special Responsibility Allowances (SRA) for recommendation to the full Authority. With this in mind an amendment to paragraph 8.2 was proposed by Cllr Stubbs and seconded by Cllr Chadd. An additional recommendation for a review of the SRA for the Chairman and Vice-Chairman of Standards and Governance Committee was proposed at 8.5. A vote was held and both the amendment and additional recommendation were unanimously agreed.


The Committee was supportive of the concept of recommending an index for the annual adjustment of allowances, to facilitate a multi-year Scheme. It was noted that further definition of how to apply the national local government pay award would avoid potential ambiguity in the future and agreed that this should be provided for the decision of the Full Authority.


Taking into account the agreed amendment to 8.2 and the additional 8.5, the recommendations were considered and it was resolved:


1.    That noting and having regard to the outcomes of the review of Members’ Allowances by the Working Group, including the input of IRP members, as set out in the report, the Standards and Governance Committee RECOMMEND to the Full Authority the adoption of an updated Members’ Allowances Scheme consisting of:


1.1  A Basic Allowance of £6000 per Member, per annum.


1.2  Special Responsibility Allowances for each role as set out below:



SRA Formula

SRA monetary value (based on £6000 Basic Allowance)

Chairman of the Authority

2 x Basic


Vice-Chairman of the Authority

0.5 x Basic


Standards and Governance Committee Chairman

0.25 x Basic


Standards and Governance Committee Vice-Chairman

0.125 x Basic


Principal* Opposition Spokesperson

0.5 x Basic


Other* Opposition Spokesperson

0.125 x Basic


* Principal Opposition Spokesperson being the nominated spokesperson for the largest opposition Group. Should there be multiple opposition Groups of equal size, the nominated spokespersons to share equally the combined allowances for a “Principal” and “Other” spokesperson i.e 0.3125 x Basic each. For this purpose, an opposition Group has no minimum size and may consist of a single Member.


Should a Member be appointed to more than one role for which an SRA is

payable, only one (the higher) SRA may be claimed.


1.3  Increases in the rate of Allowances to be indexed according to the national Local Government Pay Award for a period up to the end of the financial year 2020/21.


1.4  Payment of allowances under the Scheme (including appropriate adjustments to take into account payments already received) to be backdated to 13 June 2017.


1.5  That the SRA for the Chairman and Vice-Chairman  ...  view the full minutes text for item 18.