Agenda and draft minutes

River Hamble Harbour Board - Friday 5 July 2024 10.00 am

Venue: St Pauls Church Hall, Barnes Lane, Sarisbury Green, SO31 7BG

Contact: Email: members.services@hants.gov.uk 

Items
No. Item

122.

Apologies for absence

To receive any apologies for absence.

Minutes:

Apologies received from Councillor House.

123.

Declarations of interest

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Minutes:

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Personal interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

 

 

124.

Minutes of previous meeting held on 12 April 2024 pdf icon PDF 93 KB

To confirm the minutes of the previous meeting of the Board held on 12 April 2024.

 

Minutes:

Following some minor amendments the minutes were approved.

125.

Deputations

To receive any deputations notified under Standing Order 12.

Minutes:

There were no deputations.

126.

Chairman's Announcements

To receive any announcements the Chairman may wish to make.

Minutes:

The Chairman shared his thanks to Councillor Woodward for his services as Chairman of the Harbour Board and welcomed Councillor Latham as Vice Chairman.

 

The Recreational Sailing Representative welcomed Councillor Ford as the new Chairman.

127.

Draft Minutes of the meeting of the River Hamble Harbour Management Committee held on 14 June 2024 pdf icon PDF 89 KB

To review the minutes of the previous meeting of the River Hamble Harbour Management Committee held on 14 June 2024.

Minutes:

The Board received and noted the draft minutes of the River Hamble Harbour Management Committee held on 14 June 2024.

128.

Marine Director and Harbour Master's Report and Current Issues pdf icon PDF 71 KB

To record formally RHHA patrol operations and inform the Duty Holder of significant events and trends having a bearing on the Marine Safety Management System.

 

Additional documents:

Minutes:

The Board reviewed the Marine Director's comprehensive report, which outlined recent incidents and ongoing matters within the Harbour, including a supplementary document detailing events up to 2 July 2024. An increase in anti-social behaviour at Lands’ End Road was observed, surpassing last year's rates. Premier Marina has been consulted, and the local police have been proactive and effective in their response. Residents are encouraged to document disturbances and report them to the authorities, rather than confronting the individuals directly.

 

The Environmental Management Representative expressed gratitude to the Marine Director for their support during a recent incident. The Marine Director confirmed that incident logs are regularly disseminated to Stakeholders, colleagues, and Marinas. The Vice Chairman praised the Marine Director's educational approach in managing river activities.

 

The River Hamble Harbour Board supported the contents of the report.

129.

Environmental Update pdf icon PDF 114 KB

To summarise activities relating to the River Hamble Harbour Authority’s (RHHA) environmental management of the Hamble Estuary between March and May 2024.

Minutes:

The Board received a report detailing the River Hamble Harbour Authority's environmental management activities for the Hamble Estuary from March to May 2024.

 

The presence of seahorses in the River, which has garnered media attention for the first time, was highlighted. A seagrass scheme is under consideration to support the seahorse population, with further details to be confirmed in due course.

 

The River Hamble Harbour Board noted and expressed its support for the report's contents.

 

130.

River Hamble Final Accounts 2023/24 pdf icon PDF 150 KB

To present the final accounts of the Harbour Authority for the year ended 31 March 2024 and the original budget and forecast outturn for the year ended 31 March 2025 to the River Hamble Harbour Board for consideration.

Additional documents:

Minutes:

The Board reviewed the Harbour Authority's final accounts for the year ending 31 March 2024, alongside the original budget and the forecast for the year ending 31 March 2025.

 

The reconciliation of the two was as anticipated, with a necessary draw from the Revenue Reserve to support the Asset Reserve, slightly deviating from predictions due to adverse weather conditions. Despite a decrease in the reserve from boat purchases, the situation remains manageable. However, it was highlighted that contributions to the Asset Reserve need to increase to prevent significant future rises in dues.

 

The Marine Director commended the Finance team for their diligent work throughout the year, emphasising their growing reputation for fiscal prudence. The Board was informed that the Asset Replacement Reserve undergoes an annual review in March to account for manufacturing cost increases, which exceed inflation rates. Consequently, the minimum balance requirement has been adjusted to £161,000 by 2035, up from £130,000.

 

In response to the Recreational Sailing Representative's inquiry about the heightened contributions, it was clarified that without them, the reserve would be insufficient for unexpected replacements, such as a bridge or pontoon. The Marine Director announced an upcoming paper that will outline potential adverse scenarios and the associated risk levels that need to be mitigated.

 

The Board approved the report, the statutory accounts, and the management accounts for 2023/24, and took note of the forecast for the 2024/25 financial year.

131.

Review of Harbour Dues pdf icon PDF 101 KB

To analyse the financial position of the River Hamble Harbour Undertaking in order to make a recommendation on any change in Harbour Dues that may be necessary.

Minutes:

The Board examined the financial analysis of the River Hamble Harbour Undertaking and considered a proposed 4% increase in Harbour Dues, which would amount to £9.91 for a 10-metre boat. The primary sources of income—Dues, Estate, Visitors and Commercial—were discussed, with the latter being subject to weather-related uncertainties, thus justifying the need for the increase to ensure financial stability.

 

Mooring Holders were consulted on the potential 4% increase, and the feedback was largely positive. The Environmental Management Representative acknowledged the increase as higher than anticipated but not problematic. However, the Recreational Sailing Representative expressed concerns about the public perception of such an increase during challenging economic times.

 

The Marine Director assured that any increases are meticulously calculated, starting at a minimal 1% and only escalating when strictly necessary. Feedback from the commercial sector indicated that a 4% increase was considered reasonable, and no objections were raised by the Harbour Moorings upon notification.

 

Commercial Operators conveyed their satisfaction with the management of the River, noting it as superior to other Rivers. In response to inquiries about staffing levels, the Marine Director confirmed that the Harbour operates with a lean team of 12 full-time employees, significantly fewer than comparable authorities, to maintain cost-efficiency.

 

The River Hamble Harbour Board approved the 4% increase in Harbour Dues for the fiscal year 2024/25, with the Recreational Sailing Representative abstaining from the vote.

132.

Forward Plan for Future Meetings pdf icon PDF 88 KB

To set out the key issues which it is anticipated will appear on the River Hamble Harbour Management Committee and Harbour Board agendas in the forthcoming months.

Minutes:

The Board reviewed a report outlining anticipated key issues for upcoming River Hamble Harbour Management Committee and Harbour Board meetings.

 

Southern Water's attendance at the June 2024 meeting was deferred to September 2024 due to the pre-election period.

 

The River Hamble Harbour Board noted the contents of the report.