Agenda and minutes

To receive any apologies for absence received.

Apologies were received from Councillor House.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code. Mr David Jobson declared Personal Interests including memberships of the Royal Southern Yacht Club; RAF Yacht Club; Royal Yachting Association and as a Midstream Mooring Holder.

To confirm the minutes of the previous meeting held on 13 January 2017.

The minutes of the meeting held on 13 January 2017 were agreed as a correct record and signed by the Chairman.

With regard to Minute 212, it was confirmed that a report would be presented to the next meeting of the Board.

To receive any deputations notified under Standing Order 12.

There were no deputations on this occasion.

To receive any announcements the Chairman may wish to make.

The Chairman had no announcements on this occasion.

To receive the draft minutes of the meeting of the River Hamble Harbour Management Committee held on 10 March 2017.

The Board received and noted the draft minutes of the meeting of the River Hamble Harbour Management Committee held on 10 March 2017(Item 6 in the Minute Book).

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

The Board received the report of the Director of Culture, Communities and Business Services (Item 7 in the Minute Book) regarding incidents and events in the Harbour and updates from the Marine Director.

An addendum was distributed at the meeting which outlined events which had occurred since the publication of the papers.

A number of key issues in the report were drawn to the attention of the Board, including the position of the waiting list, details of a fine for illegal clam fishing and assistance that had been provided to the UK Border force. 

The Board RESOLVED to note the report.

To consider a report of the Director of Culture, Communities and Business Services summarising environmental management of the Harbour.

The Board considered the report of the Director of Culture, Communities and Business Services (Item 8 in the Minute Book).

The report summarised environmental management of the Hamble Estuary from mid November 2016 to mid February 2017 and its main points were highlighted to Members. Concern was expressed that neither Eastleigh Borough Council, nor Winchester City Council had been represented at a recent Hamble Estuary Partnership meeting as greater engagement would improve the general plan for the River. In relation to this, there was also concern that there was little coordination between the Harbour Authority and the development of the respective Local Plans by each District Council. It was proposed that the Hamble River Plan be revived to engage relevant parties and agreed that this option could be considered in the future. It was confirmed that there was regular interaction with respective local authorities at an officer level that would not normally be visible to the Board.

The Board RESOLVED to note the report.

To consider a report of the Director of Culture, Communities and Business Services presenting an assessment of Harbour Authority assets and infrastructure.

The Board considered the report of the Director of Culture, Communities and Business Services (Item 9 in the Minute Book).

The report contained details of an assessment of the condition of certain items of Harbour Authority infrastructure and outlined the intention to present this information periodically to inform decision making with regard to setting Harbour Dues and other fees and charges.

Members’ attention was drawn to the attached annex containing the asset register table. Members were also made aware that Opus Engineering had been appointed to prepare condition reports for a number of structures listed within the report under section 3. It was noted that the inspection of these structures was planned to begin on 10 March 2017.

The Board received the report and raised a number of questions regarding the income from the visitors’ pontoon, the cost of replacement of patrol boats and the number of licensed boats on the river. It was agreed that the Marine Director would produce some estimates regarding the number of licenced boats for a future meeting. It was confirmed that a further report would follow and the Board were reassured about the direction of travel.

The Board RESOLVED to note the report.

To consider a report of the Director of Culture, Communities and Business Services in respect of the annual review of the Business Plan.

The Board considered the report of the Director of Culture, Communities and Business Services (Item 10 in the Minute Book) outlining proposed revisions and additional items for inclusion within the Business Plan.

The Business Plan was presented to the Board as an attached Appendix.

The Board noted that the Plan was dynamic and had also been considered by the Management Committee.

The Board RESOLVED to agree the Business Plan.

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

The Board received the report of the Director of Culture, Communities and Business Services anticipating future business items of the River Hamble Management Committee and the Harbour Board (Item 11 in the Minute Book).

It was agreed that updates on the designated person, an estimate of the number of licenced boats and the actions detailed in minute 212 would be provided as part of the next meeting cycle.

The Board RESOLVED to note the Forward Plan report.