Agenda and draft minutes

River Hamble Harbour Board - Friday, 15th July, 2022 10.00 am

Venue: St Pauls Church Hall, Barnes Lane, Sarisbury Green, SO31 7BG

Contact: members.serviceshants.gov.uk 

Items
No. Item

35.

Apologies for absence

To receive any apologies for absence.

Minutes:

Apologies were received from Nikki Hiorns, David Jobson and Councillor Keith House. Councillor Tim Groves was in attendance as the Liberal Democrat substitute member.

36.

Declarations of interest

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

 

Minutes:

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore Members were mindful that where they believed they had a Personal interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

 

Chris Moody declared personal interests as a member of Warsash Sailing Club and as Chairman of the Hamble River Boatyard and Marina Operators Association.

37.

Minutes of previous meeting pdf icon PDF 158 KB

To confirm the minutes of the previous meeting held on 1 April 2022.

Minutes:

The minutes of the meeting held on 1 April 2022 were agreed as a correct record and signed by the Chairman.

38.

Deputations

To receive any deputations notified under Standing Order 12.

Minutes:

There were no deputations.

39.

Chairman's Announcements

To receive any announcements the Chairman may wish to make.

Minutes:

There were no announcements.

40.

Minutes of the meeting of the River Hamble Harbour Management Committee - 10 June 2022 pdf icon PDF 284 KB

To receive the draft minutes of the meeting of the River Hamble Harbour Management Committee held on 10 June 2022.

Minutes:

The Board received and noted the draft minutes of the River Hamble Harbour Management Committee held 10 June 2022.

41.

Marine Director and Harbour Master's Report and Current Issues pdf icon PDF 143 KB

To consider a report of the Director of Culture, Communities and Business Services summarising incidents and events in the Harbour and covering issues currently under consideration by the Marine Director.

Additional documents:

Minutes:

The Board considered the report of the Director of Culture, Communities and Business Services regarding incidents and events in the Harbour.

 

The Board heard that incidents of antisocial behaviour had increased due to the warmer weather and in keeping with the usual trend in the summer months. The Marine Director was working with Hampshire Constabulary officers to ensure a consistent approach to managing the incidents.

 

In response to a Member question, it was noted that both verbal and written warnings are issued to vessels caught speeding. Records of the warnings issued were retained by the Harbour Office for five years and, on occasion, prosecution was pursued for repeat offenders.

 

RESOLVED:

 

That the River Hamble Harbour Board notes the content of the report.

42.

Environmental Update pdf icon PDF 117 KB

To consider a report of the Director of Culture, Communities and Business Services summarising recent environmental management of the Harbour.

Additional documents:

Minutes:

The Board considered the report of the Director of Culture, Communities and Business Services with an update on environmental matters.

 

Members heard that the Harbour Office were in direct contact with the M27 route manager at National Highways and that a meeting with the team was due to be arranged in the next couple of months. It was noted that no response had been received from National Highways regarding the works conducted to the M27 in June.

 

RESOLVED:

 

That the River Hamble Harbour Board notes the content of the report.

43.

Harbour Works Consent Application - Retention of existing jetty (retrospective application) and installation of new ecological enhancements at Highfield, SO31 7DF
pdf icon PDF 147 KB

To consider a report of the Director of Culture, Communities and Business Services setting out an application for Harbour Works Consent.

Additional documents:

Minutes:

The Board received the report of the Director of Culture, Communities and Business Services seeking retrospective approval to a Harbour Works Consent application.

 

Members heard that the Harbour Office had identified the development in question and that no permissions had been sought prior to its installation. It was noted that retrospective consent of this nature was a rare occurrence and generated a significant amount of additional work for officers to process the application.

 

RESOLVED:

 

That the Board approves Harbour Works Consent for the proposal set out in paragraph 4 of the report and subject to the following conditions:

 

a.    The proposal is to be built in accordance with the details, plans and method set out in paragraph 4.

b.    The size, arrangement and specific location of the enhancement features are to be submitted to and approved by the Harbour Master in writing prior to installation.

c.    The applicant should ensure that all equipment, temporary structures, waste and/or debris associated with the consented activities be removed upon completion of the consented activities.

44.

River Hamble Final Accounts 2021/22 pdf icon PDF 141 KB

To consider a report of the Directors of Corporate Resources – Corporate Services and Culture, Communities and Business Services presenting the final accounts for the financial year 2021/22.

Additional documents:

Minutes:

The Board considered the report of the Directors of Corporate Services –

Corporate Resources and Culture, Communities and Business Services outlining the final accounts for 2021/22.

 

RESOLVED:

 

i)             That this report, the statutory accounts and management accounts be approved by the River Hamble Harbour Board.

ii)            That the Board notes that as at 31 March 2022 the Revenue Reserve has a balance of £73,705, which exceeds the maximum balance set out in the reserves policy by approximately £11,000.

iii)           That the Board approves the proposal to transfer the excess within the Revenue Reserve to the Asset Enhancement Reserve.

iv)           That the Board approves the recommended changes to the 2022/23 budget.

 

v)            The Board notes that, following the approval to transfer the excess within the Revenue Reserve to the Asset Enhancement Reserve, a minor amendment would be made to note 15 in the statutory accounts to reflect that decision.

 

 

45.

River Hamble Harbour Dues pdf icon PDF 91 KB

To consider a report of the Director of Culture, Communities and Business Services in respect of the rate of Harbour Dues for 2022/23.

Minutes:

The Board considered the report of the Director of Culture, Communities

and Business Services in setting the annual rate of Harbour Dues.

 

RESOLVED:

 

That the Board approves an increase in Harbour Dues of 1% for 2022/23.

46.

Forward Plan for Future Meetings pdf icon PDF 88 KB

To consider a report of the Director of Culture, Communities and Business Services anticipating future business items for the Committee and Harbour Board.

Minutes:

The Board considered the report of the Director of Culture, Communities

and Business Services with regard to the future business items for the

Committee and Harbour Board agendas.

 

RESOLVED:

 

That the Board notes the report.