Agenda and minutes

To receive any apologies for absence.

No apologies were received for this meeting.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to the circumstances described in Part 3 Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore all Members with a Non-Pecuniary interest in a matter being considered at the meeting should consider whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

To confirm the minutes of the previous meeting on 20 June 2018.

The minutes of the meeting held on 20 June 2018 were agreed subject to confirmation that Councillor Jackie Porter attended the meeting as the Liberal Democrat substitute and were subsequently signed by the Chairman.

To receive any deputations notified under Standing Order 12.

There were no deputations on this occasion.

To receive any announcements the Chairman may wish to make.

There were no announcements on this occasion.

To consider a report of the Director of Culture, Communities and Business Services regarding an update on the major programmes, projects and issues currently being progressed relating to Adults’ Health and Care Services Programme, Children’s Services Programme and Office Accommodation.

The Panel considered a report of the Director of Culture, Communities and Business Services (Item 6 in the Minute Book) which gave an update on major programmes that were being progressed within the Department.

During discussion of this item, Members were also made aware of the smaller projects being progressed within the Learning Disability Transformation Programme, including the Meadowcroft site.

The Chairman reported on proposals for the Deer Park School, a new seven form entry secondary school at Uplands Farm Estate in Hedge End and asked that a presentation on this be given to the Panel at its meeting in January 2019.

RESOLVED:

      i.        That the Buildings, Land and Procurement Panel notes the progress of each of the programmes.

    ii.        That a presentation on the proposals for the new Deer Park School in Hedge End be given to the Panel at its meeting in January 2019.

To consider a report of the Director of Culture, Communities and Business Services giving an update on the County Council’s repair and maintenance programmes.

The Panel considered a report of the Director of Culture, Communities and Business Services (Item 7 in the Minute Book) on the County Council’s repair and maintenance programmes and budget recommendations for 2018/19.

The Director reported on a number of areas including the work Property Services had undertaken on fire safety and on a range of actions on the priority buildings in the Corporate and Schools’ Estates. Works to the residential care accommodation and higher risk office buildings, comprising over 300 individual items of work were now complete and works to SCOLA buildings were progressing well with works to three and four storey buildings mostly complete and a total of over 450 individual items of work completed.

RESOLVED:

      i.        Notes the progress being made against the 2018/19 planned and revenue repairs programme across the Maintained Schools and Corporate estates.

    ii.        Notes the updated proposals for investment in the corporate office accommodation portfolio, to enable its increased utilisation as part of the wider strategy.

   iii.        Supports the additional planned schools programme works contained within this report to be procured through an OJEU compliant procurement route.

To consider a report of the Director of Culture, Communities and Business Services on the achievements of the Carbon Management Strategy Phase 2.

The Panel considered a report of the Director of Culture, Communities and Business Services (Item 8 in the minute book) on the achievements of Phase 2 of the County Council’s Carbon Management Strategy.

The Director gave an update on Phase 4 of the Energy Performance Programme which included replacing low energy LED lighting and controls across the corporate estate, which was expected to deliver a revenue saving of £240,000 per year in both energy and maintenance costs. It was reported that the early schemes were already showing good returns on the Council’s investment.

Members also discussed  the Electric Vehicle charging points and the rolling out of charging points to support the County Council’s  electric vehicle fleet.

RESOLVED:

      i.        That the positive achievements of the Carbon Management Strategy Phase 2 are noted. This has produced a further reduction of 2.1% year on year resulting in an overall reduction of 40.2% against the revised target supported by the Panel of 50% by 2025.

    ii.        That the further £185,000 of carbon tax reductions in Phase 2 is noted.

   iii.        That a further saving of £102,000 in energy costs over the past year is noted.

   iv.        That the good progress in Energy Performance Programmes Phases 4 and 5 is noted.

    v.        That the positive engagement with schools is noted.

   vi.        That the savings and reduced costs arising from the improved management of the energy supply contracts is noted.

  vii.        That the Panel supports the Government’s Emissions Reduction Pledge 2020 initiative.

 

To consider a report of the Director of Transformation and Governance – Corporate Services seeking approval to procurement contracts for cleaning services for non-educational establishments.

The Panel considered a report of the Director of Transformation and Governance – Corporate Services (Item 9 in the Minute Book) relating to Strategic Procurement and County Supplies Contracting Activity and Approvals for 2018/19.

The Director reported on proposals to move from the current system of 5 contracts to a single supplier for non-educational cleaning.  

RESOLVED:

 That the Buildings, Land and Procurement Panel makes the following recommendation to the Executive Member for Policy and Resources:

 a)     That Procurement and spend approvals, as appropriate, be given for the contracts as detailed in Appendix 1.

To resolve that the public be excluded from the meeting during the following item of business, as it is likely, in view of the nature of the business to be transacted or the nature of  the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

To consider an exempt appendix to Item 9 on the agenda.

The Panel received and noted the exempt appendix to Item 9 on the agenda.