Hampshire Pension Fund Panel and Board - Tuesday, 27th July, 2021 10.00 am

Venue: Ashburton Hall, Elizabeth II Court, Winchester

Contact: Email: 

No. Item


Apologies for Absence

To receive any apologies for absence.


Declarations of Interest

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.



Confirmation of Minutes (Non-Exempt) pdf icon PDF 354 KB

To confirm the Minutes of the meeting held on 26 March 2021.



To receive any deputations notified under Standing Order 12.


Chairman's Announcements

To receive any announcements the Chairman may wish to make


Appointments to the Responsible Investment sub-committee pdf icon PDF 245 KB

To ask the Panel and Board to agree appointments to the Responsible Investment sub-committee.


Internal Audit annual opinion pdf icon PDF 150 KB

To provide the Pension Fund Panel and Board with the Chief Internal Auditor’s opinion on the adequacy and effectiveness of Pension Services’ framework of risk management, internal control and governance for the year ending 31 March 2021.

Additional documents:


Pension Fund administration update pdf icon PDF 551 KB

The purpose of this report is to update the Panel and Board on administration performance for 2020/21, seek approval for delegated authority to proceed with a re-tender for the actuarial services contract and seek approval for the updated Communication Policy Statement.


Additional documents:


Pension Fund communication review pdf icon PDF 376 KB

To provide an update on improvements to the Pension Fund’s communications with its members

Additional documents:


Risk Register pdf icon PDF 390 KB

To reintroduce the Pension Fund’s Risk Register, which is published as part of the Annual Report.


Fiduciary duty - ACCESS paper pdf icon PDF 232 KB

To share with this board the legal advice commissioned by the ACCESS pool on the fiduciary duties within the Local Government Pension Scheme (LGPS) and pension committees of LGPS Administering Authorities.


Cash Outturn report pdf icon PDF 342 KB

To update the Pension Fund Panel and Board on the policy for managing the Hampshire Pension Fund’s cash balance.


Pension Fund annual report pdf icon PDF 363 KB

To introduce to the Pension Fund Panel and Board the 2020/21 draft Pension Fund Annual Report to the Panel and Board, as well providing an analysis of costs incurred in managing the Pension Fund during 2020/21.

Additional documents:


Exclusion of the Press and Public

That in relation to the following items the press and public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, and further that in all circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.



Confirmation of the Minutes of the Previous Meeting

To confirm the exempt minutes of the meeting held on 26 March 2021.


Annual report exempt appendix

To introduce the annual report on Pension Fund investment management costs for 2020-21


Fiduciary duty exempt appendix (legal advice)

An exempt annex to Item 11 on the agenda, providing legal advice regarding the Fiduciary duties of pension Fund Panel and Board members.


Investment - Investment Update

To consider the exempt report of the Director of Corporate Operations updating the Panel and Board on the Pension Fund’s investments since the last meeting of the Pension Fund Panel and Board on 26 March 2021.