Agenda and minutes

To receive any apologies for absence received.

Apologies were received from Councillor Kim Taylor.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

To confirm the minutes of the previous meeting

The minutes of the last meeting were reviewed and agreed.

To receive any deputations notified under Standing Order 12.

The Chairman confirmed that three deputations had been received for the meeting, along with County Councillor Andrew Joy.

To receive any announcements the Chairman may wish to make.

The Chairman confirmed that Member training would take place on Monday 25 July in the afternoon. It was also confirmed that the Three Maids Hill appeal had been successful following an inquiry and therefore permission had been granted.

To consider a report from the Assistant Director of Waste, Planning and Environment, regarding a variation of condition 5 of 51471/007 to extend the life of trial period until 31 March 2023 at Unit 5 Waterbrook Estate, Waterbrook Road, Alton GU34 2UD (No. 51471/008) EH156.

Variation of condition 5 of 51471/007 to extend the life of trial period until 31 March 2023 at Unit 5 Waterbrook Estate, Waterbrook Road, Alton GU34 2UD (No. 51471/008) EH156

The Committee considered a report from the Assistant Director of Waste, Planning and Environment regarding an application to extend a trial period regarding Condition 5.

The officer summarised the report, confirming that there had been a change of site operator and the previous consent had never been fully implemented. It was reinforced that the Committee could only focus on the application area as outlined within the report.

A liaison panel had been established, which was Chaired by County Councillor Andrew Joy. An update report had been circulated cinfirmed the following change to paragraph 36 (change highlighted in bold):

“The proposed development has been assessed under Town & Country Planning (Environmental Impact Assessment) Regulations 2017. The development is classified as a Schedule 2 development as it falls within Category 13 (Changes and extensions), section (a) as it is a change to a installation falling which was originally categorised as being within Category 11(b) (ii) and (iii) (Installations for the disposal of waste (unless included in Schedule 1)). However, whilst being identified under the Regulations, it is not deemed an EIA development requiring an Environmental Statement.”

Aerial photos were shown of the site and it was confirmed that the access was shared by two separate land uses. The proposals included 12 HGV movements at night, but this did not involve any processing or unloading. A video was shown to Committee depicting an HGV reversing. All HGVs entering and egressing the site out of hours would be set to silent reversing alarms and use white noise systems (be in ‘night mode’). Officers had received 13 letters of objection, predominantly regarding the noise impacts and HGV routing.

The Committee received three deputations and a local Member to speak on this item.

Duncan McGregor addressed the Committee as a local resident speaking against the application. He shared how he felt that relationships had broken down with the current operator and that some activities had continued after the current permission had ceased. Councillor Suzi Burns spoke on behalf of East Hants District Council, sharing concerns over the local residents to the site who suffered previously due to operations on the site. John Palmer spoke on behalf of the applicant and confirmed that processing of materials was only done during the day and its location made it accessible to the strategic road network. Trips would not take place every night, only when required for roadworks. Noise monitoring is being prepared for the whole of the site. The applicant was keen for the liaison panel to continue and thanked Councillor Joy for chairing.

County Councillor Andrew Joy shared his concerns regarding the application, including that roads were kept in the most elevated area of the site in line of sight to local dwellings, but accepted that there would be less issues if the site was properly managed and  ...  view the full minutes text for item 62.