Agenda and minutes

To receive any apologies for absence received.

Apologies were received from Cllrs Kim Taylor and Adam Jackman.

All Members who believe they have a Disclosable Pecuniary Interest in any matter to be considered at the meeting must declare that interest and, having regard to Part 3 Paragraph 1.5 of the County Council's Members’ Code of Conduct, leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code.  Furthermore all Members with a Personal Interest in a matter being considered at the meeting should consider, having regard to Part 5, Paragraph 4 of the Code, whether such interest should be declared, and having regard to Part 5, Paragraph 5 of the Code, consider whether it is appropriate to leave the meeting while the matter is discussed, save for exercising any right to speak in accordance with the Code.

Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore, Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code.

Cllr Quantrill declared that he is a Member (Retired) of the Golf Club Managers' Association, but that he did not consider this was a pecuniary interest in respect to item number 6 on the agenda.

To confirm the minutes of the previous meeting

The Committee reviewed the minutes and agreed that the recorded recommendation for minute number 47, North Winchester Farm was correct.

The Chairman reminded Members that the item at minute number 48, Nursling Recycling Centre, would be brought back to a future meeting.

One correction was requested by Cllr Mark Cooper in respect to number 48 of the minutes relating to Nursling Recycling Centre. The draft minutes stated that he had declared a non-prejudicial personal interest in the matter by virtue of his membership of the Romsey Parish Council. This should state Romsey Extra Parish Council.

To receive any deputations notified under Standing Order 12.

The Chairman confirmed that there was a deputation for item 6 which would be called at the relevant point in the agenda. Cllr Jackie Porter, who was due to speak on this item had contacted the Chairman with her apologies that morning and she had submitted an email with a summary of what she had wanted to say to the Committee.

To receive any announcements the Chairman may wish to make.

The Development Planning Manager reported that the Regulatory Member Toolkit was being updated and that an email would soon be circulated when the work was complete for Members to review.

The Chairman reminded Members that it was Cllr Hughes’ last meeting of the Regulatory Committee and thanked him for his support and contribution to the Committee over the last six years.

To consider a report from the Assistant Director of Waste and Environmental Services regarding a full planning application for the demolition of existing practice facility and subsequent erection of replacement state-of-the-art practice facility building comprising office, store, shop (with reception), toilets, storage for equipment and golf carts, x2 teaching rooms and x12 practice bays, existing access upgrades, temporary compound area, car parking and drainage improvements with the importation of 281,550m³ of clean inert soils to facilitate safety improvements, reprofiling of practice ground and associated wider course improvements including a temporary southern access to facilitate the creation of ecological, landscape and amenity areas with associated tree planting, wildlife corridor and mounding at Test Valley Golf Club, White Hill Road, Overton RG25 3DS

Full planning application for the demolition of existing practice facility and subsequent erection of replacement state-of-the-art practice facility building comprising office, store, shop (with reception), toilets, storage for equipment and golf carts, x2 teaching rooms and x12 practice bays, existing access upgrades, temporary compound area, car parking and drainage improvements with the importation of 281,550m³ of clean inert soils to facilitate safety improvements, reprofiling of practice ground and associated wider course improvements including a temporary southern access to facilitate the creation of ecological, landscape and amenity areas with associated tree planting, wildlife corridor and mounding at Test Valley Golf Club, White Hill Road, Overton RG25 3DS (No. 22/00104/CMA) (Site ref: BA178).

The Chairman introduced the report and reminded Members that there had been a site visit in November 2022.

The Development Planning Manager explained that at the time of the site visit, there had been two elements to the application, one of which was ‘outline planning permission for eight lodges; creation of ecological and landscape areas, tree planting and associated infrastructure works’. She confirmed that this part of the application had since been withdrawn.

The application was considered to be Environmental Impact Assessment development, which had potentially been for the District Council to determine, but discussions had been held with the Council, and due to the land raising elements it was agreed that the County Council would be the determining authority. Due to the nature of the land raising operations and volumes of imported materials needed, the County Council was content with leading on all aspects of the development so it could be appropriately conditioned.

Cllr Jackie Porter’s email concerning her concerns as County Councillor with a division adjacent to the development was read to the Committee by the Development Planning Manager:

‘My concern as a neighbouring division to the site is the haul route for this considerable amount of material that is being brought to the Golf Club.

The officer has reassured me that all material will be brought direct from the A303.

I would like to ensure that this is a condition which can be enforced.

The Overton Road, south of the trunk road, is narrow and populated (unlike the character of the road to the north) and I am anxious to see that the quality of life of the Micheldever Station residents is not impacted by this development’.

The Development Planning Manager confirmed that all aspects of these concerns had been covered by proposed conditions and the Section 106 agreement.

The Committee’s attention was drawn to paragraphs 37-58 of the report, which set out the reasons for the application and the proposed improvements to the site. Basingstoke and Deane Borough Council had raised concerns regarding the volume of material required by the proposal, but this concern was viewed as being covered.

The Project Manager (Minerals and Waste) gave a presentation which included a location plan, site plan, proposed site masterplans, aerial photos and phase 1-3 drawings showing:

·         the existing golf course, car park, clubhouse and infrastructure.  ...  view the full minutes text for item 110.

To consider a report of the Director of Universal Services to provide information to the Regulatory Committee on the Monitoring and Enforcement work undertaken by the Development Management Team during the period August 2022 – February 2023.

The Enforcement Officer introduced the report and explained that the first Liaison panel for the Bowling Alley Crondall site had gone well and that there was due to be another one the following week, at which the complaints relating to vehicle activity as described in the report would be discussed again.

Cllr Mark Cooper reported that he was grateful for officers’ work relating to Yokesford Hill.  Cllr Broomfield thanked the Enforcement Officer for keeping him informed on Westwood, West End.

Resolved

The contents of this report were noted.