Venue: Virtual Teams Meeting - Microsoft Teams. View directions
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Apologies for Absence To receive any apologies for absence. Minutes: Apologies were received from Councillor David Simpson. |
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Declarations of Interest To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any other pecuniary or non-pecuniary interests in any such matter that Members may wish to disclose.
Minutes:
Members were mindful that where they believed they had a Disclosable Pecuniary Interest in any matter considered at the meeting they must declare that interest at the time of the relevant debate and, having regard to the circumstances described in Part 3, Paragraph 1.5 of the County Council's Members' Code of Conduct, leave the meeting while the matter was discussed, save for exercising any right to speak in accordance with Paragraph 1.6 of the Code. Furthermore Members were mindful that where they believed they had a Non-Pecuniary interest in a matter being considered at the meeting they considered whether such interest should be declared, and having regard to Part 5, Paragraph 2 of the Code, considered whether it was appropriate to leave the meeting whilst the matter was discussed, save for exercising any right to speak in accordance with the Code. |
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Minutes of Previous Meeting PDF 188 KB To confirm the minutes of the previous meeting Minutes: Councillor David Stewart was added to the list of attendees for the February meeting. The minutes of the last meeting were then agreed. |
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Deputations Pursuant to Standing Order 19, to receive any deputations to this meeting
Minutes: There were no deputations for the meeting. |
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Chairman's Announcements To receive any announcements the Chairman may wish to make. Minutes: The Chairman provided an update on the Fire
Service’s response to Covid and
the Chief Fire Officer confirmed that teams and organisations
across Hampshire and the Isle of Wight had worked exceptionally
well together. Cllr Dave Stewart, Leader of the Isle of Wight
Council, also passed on his thanks to the Fire Service teams and
NHS for their work.
The Chairman ended his announcements by confirming that the meeting would be the final meeting of the Shadow Authority and the April meeting would be the first formal meeting of the Hampshire & Isle of Wight Fire and Rescue Authority (HIWFRA). The Authority thanked the Chairman for his leadership. |
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Member developments To receive any updates from Members of the Authority Minutes: It was confirmed that a virtual LGA conference
was taking place between 1-4 March, which Members were welcome to
attend. |
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Transfer of Existing Approved Policies Minutes: The Authority considered a report from the
Chief Fire Officer (item 7 in the minute book), which set out
existing approved Hampshire Fire and Rescue
Authority (HFRA) policies to be transferred to the Hampshire and
Isle of Wight Fire and Rescue Authority (HIWFRA) on 1 April
2021.
b) The Shadow Authority supported the continued operation of the established PPG framework for the new CFA.
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HAMPSHIRE AND ISLE OF WIGHT FIRE AND RESCUE SERVICE SAFETY PLAN YEAR 2 IMPROVEMENTS PDF 270 KB To consider a report from the Chief Fire Officer, which seeks approval for the Hampshire and Isle of Wight Fire and Rescue Safety Plan Year 2 improvements. Additional documents: Minutes: The Authority
considered a report from the Chief Fire Officer (item 9 in the
minute book), which requested approval for the Hampshire and Isle
of Wight Fire and Rescue Safety Plan Year 2 improvements.
b) The HIWFRA approved one-off funding of up to £205,000 for 2021/22 to be met from the Transformation Reserve.
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HEALTH, SAFETY AND WELLBEING STATEMENT OF INTENT PDF 186 KB To consider a report from the Chief Fire Officer, which seeks approval for the revised Health, Safety and Wellbeing (HSW) Statement of Intent for the HIWFRS on 1 April 2021. Additional documents: Minutes: The Authority considered a report from the
Chief Fire Officer (item 8 in the minute book), which requested
approval for the revised Health, Safety and Wellbeing (HSW)
Statement of Intent for the HIWFRS on 1 April
2021. |
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Internal Audit Charter & Internal Audit Plan 2021-22 PDF 185 KB To consider a report from the Chief Internal Auditor, which provides a copy of the Internal Audit Charter and the proposed 2021/22 internal audit plan for the Hampshire and Isle of Wight Fire and Rescue Authority (HIWFRA). Additional documents: Minutes: The
Authority considered a report from the Chief Internal Auditor (item
10 in the minute book), which provides a copy of the
Internal Audit Charter and the proposed 2021/22 internal audit plan
for the Hampshire and Isle of Wight Fire and Rescue Authority
(HIWFRA).
RESOLVED
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Budget and Precept Requirement 2021/22 PDF 630 KB To consider a report from the Treasurer, which presents the 2021/22 forward budget to the Hampshire and Isle of Wight Fire and Rescue Shadow Authority (HIWFRSA) for approval. Additional documents:
Minutes: The
Authority considered a report from the Treasurer (item 11 in the
minute book), which presented the 2021/22 forward
budget to the Hampshire and Isle of Wight Fire and Rescue Shadow
Authority (HIWFRSA) for approval.
Band A: £46.95 ... view the full minutes text for item 46. |
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HIWFRA Members Allowances Scheme 2021/22 PDF 294 KB To consider a report from the Clerk of the Authority, which seeks the approval of the Hampshire and Isle of Wight Fire and Rescue Shadow Authority to adopt the Member Allowance Scheme (“the Scheme”) set out at Appendix 1 with effect from 1 April 2021. Additional documents: Minutes: The Authority considered a report from the Clerk
(item 12 in the minute book), which requested approval
to adopt the Member Allowance Scheme (“the
Scheme”) set out at Appendix 1 with effect from 1 April 2021
and also recommend that a cross party member working group be
established at the Annual Meeting of the Authority in June 2021 to
review the Scheme towards and bring recommendations for a new
scheme by March 2022. b). It was noted that a member working group would be appointed at the Annual Meeting of the Authority in June 2021 to conduct a review of the Members’ Allowances Scheme with recommendations for a new Scheme to be brought back to the Authority by 31 March 2022.
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Terms of Reference for HIWFRA Firefighters Pension Board and Membership of the Board PDF 331 KB To consider a report from the Clerk of the Authority, which seeks approval for the Terms of Reference of the Firefighters’ Pension Board for the new Combined Fire Authority of Hampshire and the Isle of Wight (HIWFRA) which will come into effect from the 1 April 2021. Additional documents: Minutes: The
Authority considered a report from the Clerk (item 13 in the minute
book), which requested approval for the Terms of
Reference of the Firefighters’ Pension Board for the new
Combined Fire Authority of Hampshire and the Isle of Wight (HIWFRA)
which will come into effect from the 1 April 2021. b). The Shadow Authority approved the membership of the HIWFRA Firefighters’ Pension Board as set out in paragraphs 6 - 7 of the report, and appointed the representatives set out in paragraph 7 above for 4-year terms, to take effect from the 1 April 2021 in accordance with the HIWFRA Firefighters’ Pension Board Terms of Reference as set out at Appendix A
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HAMPSHIRE AND ISLE OF WIGHT FIRE AND RESCUE AUTHORITY STATUTORY OFFICER APPOINTMENTS PDF 357 KB To consider a report from the Chief Fire Officer, which seeks approval from the Hampshire and Isle of Wight Fire and Rescue Shadow Authority to appoint the Chief Fire Officer (CFO) to ensure the general administration of the new combined Hampshire and Isle of Wight Fire & Rescue Authority (HIWFRA) from 1 April 2021.
Minutes: The Authority considered a report from the Chief Fire Officer (item 14 in the minute book), which requested approval from the Hampshire and Isle of Wight Fire and Rescue Shadow Authority to appoint the Chief Fire Officer (CFO) to ensure the general administration of the new combined Hampshire and Isle of Wight Fire & Rescue Authority (HIWFRA) from 1 April 2021, along with appointing a Monitoring Officer. The
history of the proposals were summarised and Member were pleased to
see that the Combined Fire Authority would be more
independent. b) The appointment of Hampshire County
Council’s Deputy Head of Legal Services, Paul Hodgson, as
Monitoring Officer was approved by the Shadow Authority for
commencement on 1 April 2021. c) The appointment of Rob Carr as Chief Financial
Officer and Section 151 officer was approved by the Shadow
Authority for commencement on 1 April 2021. d) Consequential changes to the HIWFRA constitution were delegated to the Monitoring Officer and brought to the HIWFRA for approval on 14 April 2021.
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Exclusion of Press and Public To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraphs 1,2 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the reports. Minutes: It was resolved that the public be excluded from the meeting during the following items of business, as it was likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, for the reasons set out in the reports. |
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Station Investment Programme (SIP) - Re-provision of Cosham Fire Station To consider an exempt report from the Chief Fire Officer regarding the Station Investment Programme (SIP). Additional documents:
Minutes: The Authority considered an exempt report from the Chief Fire Officer (item 16 in the minute book) [SEE SUMMARY OF EXEMPT MINUTE] |
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Service Headquarters - Fleet Maintenance Centre (FMC) Sprinkler System Installation To consider an exempt report from the Chief Fire Officer regarding a sprinkler system installation at the Fleet Maintenance Centre. Minutes: The Authority considered an exempt report from the Chief Fire Officer (item 17 in the minute book) [SEE SUMMARY OF EXEMPT MINUTE]
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Deputy Chief Fire Officer Appointment To consider an exempt report from the Chief Fire Officer regarding the Deputy Chief Fire Officer appointment. Additional documents:
Minutes: The Authority considered an exempt report from the Chief Fire Officer (item 18 in the minute book) [SEE SUMMARY OF EXEMPT MINUTE]
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