Agenda and minutes
Venue: Room X/Y - Hampshire & IOW Fire & Police HQ, Eastleigh. View directions
Contact: Email: members.services@hants.gov.uk
No. | Item |
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Apologies for Absence To receive any apologies for absence. Minutes: Apologies were received from Councillor Gary Hughes. |
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Declarations of Interest To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any other pecuniary or non-pecuniary interests in any such matter that Members may wish to disclose. Minutes: Members were mindful to disclose at the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any other pecuniary or non-pecuniary interests in any such matter that Members may wish to disclose. |
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Minutes of Previous Meeting PDF 225 KB To receive and approve the minutes from the Full Authority meeting that took place on 14 December 2021. Minutes: The minutes of the last meeting were reviewed and agreed. |
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Deputations Pursuant to Standing Order 19, to receive any deputations to this meeting. Minutes: There were no deputations for the meeting. |
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Chairman's Announcements To receive any announcements the Chairman may wish to make. Minutes: The Chairman
updated the Authority on work with health partners as well as
confirming the recent Wholetime firefighter graduation ceremony
that took place on 21 January.
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Member developments To receive any updates from Members of the Authority. Minutes: The Chairman had visited Redbridge Fire
Station and confirmed that positive progress was being made.
Councillors Glen, Harrison and Chadd also spoke in support of the
Redbridge Fire Station event and the benefits of the design and
improved facilities planned for the station. Officers were thanked
for their work in putting the event together. |
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BUDGET and PRECEPT REQUIREMENT 2022/23 including MEDIUM TERM FINANCIAL PLAN PDF 457 KB To consider a report from the Chief Financial Officer, which presents the 2022/23 forward budget to the Hampshire and Isle of Wight Fire and Rescue Authority (HIWFRA) for approval as well as details on the Medium Term Financial Plan (MTFP). Additional documents:
Minutes: The Authority considered a report from the
Chief Financial Officer (item 7 in the minute book), regarding the
2022/23 forward budget and the Medium Term Financial
Plan (MTFP) covering the period 2022/23 – 2024/25.
During questions, it was
confirmed that the final payment from the Isle Of Wight was yet to
be confirmed, as was the general pay increase, which had both been
accounted for within the budget.
RESOLVED a. The additional delivery pressure of £0.218m per annum for contributions to ICT reserves. b. The one-off Transformation Reserve draw of £0.250m to support the delivery of the Safety Plan year 3 objectives; c. Contiuing the suspension of the Immediate Detriment Framework until the Standards and Governance Committee meeting currently scheduled for May 2022. d. Delegating authority to the Chief Financial Officer in consultation with the Chairman of the Authority, the Chairman of Standards and Governance and the Chief Fire Officer to make necessary decisions about Immediate Detriment in the interim, including decisions to apply immediate detriment in very exceptional circumstances where significant hardship could be caused by not applying it. e. The Revenue Budget, as set out in Appendix A in the Addendum. f. The Medium Term Financial Plan, as set out in Appendix B. g. The Capital Programme and funding as set out in Appendix C. h. The Reserves Strategy as set out in Appendix D.
i.
The Treasury Management Strategy as set out in
Appendix E, including the Annual Investment Strategy for 2022/23,
(and the remainder of 2021/22).
j.
Delegating authority to the Chief Finance Officer to
manage the Fire and Rescue Authority’s investments and
borrowing according to the Treasury Management Strategy Statement
as appropriate.
k.
The Capital and Investment Strategy as set out in
Appendix F for 2022/23, (and the remainder of 2021/22).
l.
The Section 25 Report as set out in Appendix G which
should be taken into account by the Authority in agreeing the
budget and council tax.
m.
The council tax requirement for the Authority for
the year beginning 1st April 2022 of
£53,396,488. |
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ISLAND ESTATE INVESTMENT (YEAR 2) PDF 389 KB To consider a report of the Chief Fire Officer, which seeks further funding of £1.7 million to deliver the second year of priority estate improvement works in the 2022/23 financial year. Minutes: The Authority considered a report from the
Chief Fire Officer (item 8 in the minute book) regarding
further funding of £1.7 million to deliver the
second year of priority estate improvement works in the 2022/23
financial year.
Councillor Stephens welcomed the proposals and the community use opportunities, which would generate income as well as introduce people to the Service.
RESOLVED |
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HEALTH, SAFETY AND WELLBEING STATEMENT OF INTENT PDF 186 KB To consider a report of the Chief Fire Officer, which seeks approval for the revised Health, Safety and Wellbeing (HSW) Statement of Intent for the Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS) on the 1st April 2022. Additional documents: Minutes: The Authority considered a report from the Chief Fire Officer (item 9 in the minute book), regarding the revised Health, Safety and Wellbeing (HSW) Statement of Intent for the Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS) on the 1st April 2022 and for approval ahead of publication.
Some Members were concerned that the statement was too focussed on frontline staff, but were reassured that it was aimed at and addressed all staff within the document.
Indicators were regularly brought to the Authority for monitoring.
RESOLVED |
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HAMPSHIRE AND ISLE OF WIGHT FIRE AND RESCUE SERVICE SAFETY PLAN YEAR 3 ACTIVITIES PDF 275 KB To consider a report from the Chief Fire Officer, which seeks approval for the Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS) Safety Plan Year 3 activities. Additional documents: Minutes: The Authority considered a report from the Chief Fire Officer (item 10 in the minute book), which presented the third HIWFRA update of the Service annual cycle of continual strategic activities to improve the organisation and services delivered to the public.
Seventeen activities were highlighted within the attached appendix and Members agreed that more lobbying should be done to central government regarding which should be legislative requirements. It was confirmed that National Fire Chiefs Council (NFCC) continued to have an ongoing dialogue on the plan and the expectations within.
RESOLVED
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To consider a report from the Monitoring Officer, which summarises discussions and proposals of the Member Allowances Working Group with regard to the agreement of a new Scheme from April 2022. Additional documents: Minutes: The Authority considered a report of the Monitoring Officer (item 11 in the minute book), which summarised discussions and proposals of the Member Allowances Working Group with regard to the agreement of a new Scheme from April 2022.
It was confirmed that a one year scheme had been set in 2021 ahead of a new scheme being considered and proposed by a Member Allowances Working Group, which had met in December 2021.
Members were happy with the proposals. b)
Agreed that the Monitoring Officer be given
delegated authority to incorporate the new scheme at Appendix 1
into the HIWFRA Constitution. c) Agreed that any local government pay award made in this period be applied as an index for the adjustment of Member allowances. In doing so retaining the ratio between basic allowance and SRA as set out above. For clarity, the applicable pay award shall be that received by the majority of staff and exclude any additional pay award given to officers on low pay grades.
d)
Agreed that any further expenses in relation to being a Member of
the Fire Authority (e.g travel or
subsistence) continue to be reclaimed from respective appointing
Members’ local authorities in accordance with their
Members’ Allowances Schemes. e) Noted that the appointed Independent Persons receive an annual allowance of £100 which is awarded under separate legislation and therefore not formally part of the Members’ Allowances Scheme. |
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Exclusion of Press and Public To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the reports. Minutes: The Authority did not go into exempt session. |
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Exempt Minute from the 14 December 2021 HIWFRA meeting To approve the exempt minute from the 14 December 2021 Full Authority meeting. Minutes: The exempt minute from the 14 December was approved. |